Campus Announcements

Thursday, May 21, 2020 5:52 p.m. - From the President

Dear Miami Community,

I hope you and your loved ones are safe and healthy. We wanted to provide another video update to celebrate the incredible Class of 2020, honor our faculty and staff, provide a budget update, address the establishment of the Safe Return to Campus Planning and Coordinating Committee, and to share some of the inspirational stories of fellow Miamians.

A Message to the Miami Community

I thank you all for living our core values and supporting each other during these challenging times.

In Love and Honor,

Gregory P. Crawford
President


Friday, May 15, 2020 4:46 p.m. - From the President

Dear Miami Community,

This spring has shown how Miamians come together to live our values of Love and Honor, and to support one another. I am humbled to be President of this great university which has instilled such values in so many alumni, students, faculty and staff—thank you.

As we enter the summer session, we are planning to resume in-person instruction on all campuses in the fall. We continue to work with local public health officials and follow the guidance and directives of the Centers for Disease Control and Prevention, Governor Mike DeWine, and the Ohio Department of Health to safeguard the health of students, faculty, staff and visitors to our campuses.

Miami has built strong relationships with local health officials, hospitals, government leaders, and first responders. We are collaborating with our Student Health Services experts, and we have further strengthened our relationship with our health-care partner, TriHealth, one of the top integrated health systems in Greater Cincinnati. TriHealth operates both McCullough-Hyde Memorial Hospital, as well as our full-service Student Health Center in Oxford. These relationships help us in addressing the spread of the virus and preparing our campuses for the safe return of students, faculty and staff in the fall. We also continue to work closely with the Ohio’s Inter-University Council (IUC), comprised of Ohio’s 14 public universities.

The health and safety of the Miami community is paramount, and while on campus in-person instruction is the plan for the fall, we will be prepared for various scenarios, as government direction and restrictions to protect the health and safety of our campuses must guide our decisions.

As we return to our campuses, we anticipate various safeguards and strategies: physical distancing, changes to dining facilities and how we serve food, frequent cleaning of facilities, and other actions to promote health and safety. To coordinate these planning efforts for a safe return in the fall, I have appointed a Safe Return to Campus Planning and Coordinating Committee. The Committee will be co-chaired by the Chair of the Senate Executive Committee, Dana Cox, and by Gwen Fears, Assistant Vice President for Student Life - Assessment, Planning, and Transition. They will be joined by an accomplished team of faculty, staff and students from across our campuses and will be advised by internal and external experts.

Thank you for your support and adaptability. We will continue to keep you updated as we plan for the fall.

Love and Honor,

Gregory P. Crawford
President


Thursday, May 7, 2020 1:10 p.m. - From the President

Dear Miami Community,

It is our plan and intention to return to campus in the fall. While our students are eager to start their Miami journey, or to return to visit old friends, interact with faculty, engage in research, and engage in all the experiences of our campuses, we must plan and put safety first. The planning will be coordinated by the Safe Return to Campus Planning and Coordinating Committee. The Committee will be co-chaired by the Chair of the Senate Executive Committee, Dana Cox, and by Gwen Fears, Assistant Vice President for Student Life - Assessment, Planning, and Transition. In addition, Ohio’s Inter-University Council (IUC), comprised of Ohio’s 14 public universities, has formed a committee for the safe return to Ohio’s campuses, Assistant Vice President for Health and Wellness, Steve Large, is representing Miami University.

While the stay at home order remains in effect, Ohio is reopening in stages this month. At Miami we will also begin to bring back employees to our campuses in stages. Until directed otherwise, all employees should continue their current arrangement, essential or remote, your supervisor will contact you when it is time to change the arrangement. The Crisis Management Team will be sending out additional guidance.

I invite all of you to view our virtual Commencement Experience on May 16 & 17. Created by an incredible team of alumni, staff, faculty, and Miami students, we are transforming our traditional May celebrations into a dynamic, immersive event designed to honor our graduates, showcase the Miami Experience, and be enjoyed by family, friends, and alumni from anywhere across the world. Please visit our Commencement website, and watch for this week’s Miami Matters to learn more.

I want to share how so many Miamians have generously supported our students during this time of crisis. Our Emergency Needs Funds for students has now surpassed $550,000 in contributions! Thank you so much to everyone who is working to support our students. Your efforts and gifts are greatly appreciated.

Love and Honor,

Gregory P. Crawford
President


Thursday, April 30, 2020 3:29 p.m. - From the President

Dear Miami Community,

The novel coronavirus- COVID-19- has changed our world, our country and our University in just a matter of months. We have learned about the vital importance of public health and social distancing in our organization, and have worked together to flatten the curve. We have learned to teach and work remotely and to “hangout” on Google and meet on WebEx. We are experiencing the largest social and economic upheaval in most of our lifetimes, and we are physically separated from friends and loved ones. In the face of all of this change and adversity, we have much to be proud of. We have found new talents and strengths to appreciate in ourselves and others; and developed a firm resolve to get through this together.

Monday, Governor DeWine announced the plan to reopen Ohio. The reopening will occur in stages and as a Miami employee you should continue your current work arrangement, essential or remote, until otherwise notified. Your supervisor will contact you when the arrangement is to be changed. We encourage you to stay informed regarding Ohio’s reopening. The Governor’s press conferences are available on ohiochannel.org live at 2 p.m. daily and recorded for later viewing, also please visit coronavirus.ohio.gov, which is updated each day.

To coordinate our own efforts, I have begun forming a reopening campus coordinating committee comprised of faculty, staff and students from across Miami University. The committee will oversee and coordinate the many efforts going on to safely reopen our campuses and to welcome our new and returning students this fall. We look forward to learning of their progress, and for us all to be together again soon.

Although more may be unknown than known at this point, one thing is clear. As Miamians, our efforts are focused on supporting our students - and on May 16 and 17 we will celebrate the commencement of the Class of 2020. We will do this remotely from all areas of the globe, to learn more please visit our commencement website. In September we have invited the Class of 2020 back to campus to celebrate together in person, with family, friends, and favorite faculty and staff, on September 12 and 13.

I am grateful for the support so many are sending to us from a distance. Donations to support our students have been tremendous with over $250,000 contributed to the Emergency Needs Fund to date. I am humbled as I witness the Miami Community’s compassion and support for others and for our students. This is who we are. This is what we do. We are Miamians, and together we will persevere.

Love and Honor,

Gregory P. Crawford
President


Tuesday, April 28, 2020 4:31 p.m. - From the President

Dear Miami Community,

I hope you and your loved ones are safe and healthy. We wanted to provide you with an update on where we stand and what we have done. Rather than a letter, I wanted to speak to you of what we are doing for our students, our faculty, advancing Miami during a time of change, and living our core values. I encourage you to watch this video update.

President Crawford's message to the Miami Community

I thank you all for the ways you have exemplified Miami - the ways you have lived our core values in these unprecedented times.

In Love and Honor

Gregory P. Crawford,
President


Friday, April 24, 2020 9:02 a.m. - From the Provost

Dear Miami Community,

With the health and safety of our students, faculty, and staff always our top priority, we, like many universities, have decided to offer all summer classes online/remotely. During this time, we will be actively engaging the campus community to plan for safely returning to campus for fall.

Summer’s online classes will follow the typical, posted summer session schedule(s) — May 19, 2020–August 8, 2020. We will also return to our typical grading practices and deadlines. For example, students will have the ability to select credit/no credit grading but only during the early part of the session.

I want to thank the entire Miami community again for adapting to this quick shift in the way we learn and teach and for continuing Miami’s educational mission during this pandemic crisis.

In the meantime, we all look forward to a full campus come fall.

Stay safe and stay well.

Love and Honor,
Jason Osborne


Saturday, April 18, 2020 2:19 p.m. - From the President

Dear Miami Community,

I am profoundly grateful for your ability to adapt and persevere in the midst of the great challenges all of us have been experiencing — both in our own lives and throughout the world. I can never thank you enough for sustaining Miami’s educational mission and upholding our shared values while so much around us is being disrupted.

It’s hard to believe that our spring semester started only three months ago, with thoughts already turning to the graduation celebration in May. Those days are a dim memory now as we learn, teach, and work remotely.

As our government and public health leaders prepare us for the next steps, all of us must continue to adapt and persevere. No one knows what reopening the local, national, and the world economy will mean at this point. People are understandably nervous about venturing back into the workplace and the world. What will be the new normal, and how will we find our footing in it?

On a more personal level, what will that mean to our Miami community? When will we return to campus, and what changes can we expect?

We will be addressing those vital questions as we imagine what might happen in the coming months. In any case, we will continue to follow the best advice and guidance provided by Ohio Governor Mike DeWine ’69, Dr. Amy Acton, and the Ohio Department of Health.

We know it’s hard for each of you to plan the future when you don’t know what May 1 will bring, the present extent of Ohio’s stay-at-home order. We will update you as soon as we know when and how we can all safely return to our campuses, keeping in mind that students and faculty will continue remote classes through the summer term.

We still expect everyone will return to our campuses this fall, and to welcome a diverse and talented first-year class for face-to-face instruction. We are all eager to see both old friends and new faces, and our passion to educate them is elevated. And as always, nothing is more important in our decision-making than the health and well-being of every single person in our community.

What we do know is the coronavirus is having an economic impact on all, including our students and their families. We have begun distributing $27M in refunds for room, board and other fees directly to our students. Our overriding commitment is to our students, and in these challenging times, I will be taking a voluntary 25% salary reduction, and other senior leaders will be taking a voluntary 10% reduction, with the savings directed to support our students.

Many of us remember wondering how we could possibly advance during the financial crisis of 2008. Yet we did, and we will again. It wasn’t easy then, and it won’t be easy now. We will do what we always do, tap the best of who we are as Miamians. Some days that might mean you lean on others for courage; other days we look to you for strength. I recently came across this quote from our own Rita Dove ’73:

“Courage has nothing to do with our determination to be great. It has to do with what we decide in that moment when we are called upon to be more.”

You are not alone. We are not alone. Call on each other for strength and help and courage. Together we will persevere. We are One Miami.

Love and Honor,

Gregory P. Crawford
President


Wednesday, April 15, 2020 4:56 p.m. - From the President

Dear Miami Community,

I have never been more honored and humbled to be Miami’s president. The way all of you are responding to meet the challenge of this health crisis is a true act of Love and Honor—thank you for everything that you are doing, your compassion for others, patience and understanding.

Even while separated, Miami continues to live our core values of student-centered education and service, from a distance. Renate and I are delighted to join the many members of the Miami faculty and staff who are calling our students to listen to them, share the many ways we can help, and thank them for their incredible flexibility to make the rapid shift to remote instruction. We enjoy hearing their optimism, hope, and inspirational stories during these unprecedented times.

This week, Provost Jason Osborne and Senior Vice President for Finance and Business Services David Creamer provided a financial update to University Senate. I thank them and the more than 600 engaged Miami community members who joined the meeting through WebEx. These are uncertain times; we are working with University Senate, campus leadership, faculty and staff, receiving feedback from our students, and are highly engaged with Ohio’s other public universities, as we plan for the future.

We are grateful to our students and faculty for their rapid shift to remote instruction. Thank you to our staff as well who have shifted to remote delivery of student services. The Center for Career Exploration and Success continues to offer 1:1 on-demand career advising appointments and mock interviews, and has scheduled virtual career fairs. They also provide online resources, such as VMOCK, for students to upload their resume and receive a score on impact, presentation, and (career) competencies. The Miller Center for Student Disability Services is working with our students who need adjustments to existing accommodations to succeed in this new environment, providing first-time support to others and offering strategies to all their students to adapt to new technologies and needs. They have also developed a Remote Learning Accessibility Toolkit that includes accessibility resources and tips for students, faculty, and anyone who is planning to hold a university-sponsored special event remotely. The Rinella Learning Center has moved to electronic delivery of tutoring and supplemental instruction (SI) and has seen an increase in the use of SI since the start of remote learning.

Dr. Acton from the Ohio Department of Health tells us we have reached the top of the curve. Thank you for all you have done to stay at home and practice social distancing – you have made a difference; you have saved lives and together through our collective efforts, we are keeping others healthy, too. Now, however, is not the time to let our guard down, but the time to double down on safety to prevent a resurgence. We are Miami. We help, support, and care deeply about our fellow Miamians and our communities. We are in this together.

Love and Honor!

Greg


Friday, April 3, 2020 12:53 p.m. - From the President

Dear Miami Community,

As we head into April and spring semester's busiest weeks, I can't thank you enough for the creative ways you have overcome numerous obstacles so that you could successfully learn, teach, and work remotely. During this time of great uncertainty, we must be isolated and away from family, friends, and colleagues while we continue with working and learning. Although we are separated by distance, Miami carries on through your commitment and dedication. I am grateful for how you have continued to embrace our mission and stay true to our core values during these times apart.

I especially want to thank our workers who must come to campus every day to perform essential services and operations. I am also hearing many inspiring stories about brave Miamians on the front lines of this pandemic, serving others at tremendous personal risk. We thank those Miamians in health-care professions for their heroic and lifesaving work.

If you are part of the larger group that has been asked to stay home and work remotely, that can be frustrating. No doubt you want to go out and help. However, while we wait for this coronavirus to peak, the best action we can take is to stay home.

To quote Ohio Governor Mike DeWine, a 1969 Miami graduate: "We do have it within our ability to fight back. When you stop moving, it stops moving. It can't reach someone else. Each one of us must do all we can to limit our exposure. We must stop enabling this enemy."

Even within these limitations, the Miami Community is continuing to reach out.

The Miami Regionals' development team came up with a wonderful idea. They're working with their small-business partners, Raymond's Pizza and the Donut Shop, to send food and notes of appreciation to our courageous nurses, doctors, and other staff at our local hospitals. Of course, our vendors are following CDC guidelines during these deliveries.

In the midst of all that is going on, remember to take care of yourself. Enjoy spring's beauty—at a safe distance from others. Laugh a little. Exercise is good, too. Miami's Red Brick Run (and walk) is going virtual for its 41st year. You can pick any day from April 25–30 to run or walk your 5k (3.1 miles) and then upload your results. For details, go to Miami Recreation's Special Events website. I hope you can join us for this activity.

Although our spring classes are being taught remotely, we are together in Love and Honor. We are absolutely planning to be back together on campus this fall. We are One Miami, and we will fight COVID-19 together.

Stay Strong. Stay Safe. Stay Well.

In Love and Honor,

Gregory P. Crawford
President


Wednesday, April 1, 2020 3:17 p.m. - From University Communications

Dear Miami Community,

Today there was an irresponsible and cruel April Fools’ Day joke launched on social media which misrepresented important Ohio public health information, and falsely stated that Miami would not resume in person classes in the fall.

For correct information from the Governor and the Ohio Director of Health, please visit coronavirus.ohio.gov. For accurate information regarding Miami, please consult this website.

Let us assure you, Miami absolutely plans to hold classes on campus in the Fall and looks forward to welcoming a diverse and talented first year class. We are working with all of the Ohio public universities and are all planning to resume face-to-face classes on campus in the Fall.

University Communications


Monday, March 30, 2020 11:46 a.m. - From the President

Dear Miami Community,

As we begin a new week with all of us doing our part to prevent the spread of the coronavirus, I wanted to provide you with some important updates. Leaders from across the campus have been working to address commencement, pro-rated refunds for room and board, summer orientation, and credit/no credit courses.

We were all extremely disappointed with the need to cancel the commencement ceremony planned for May. Commencement is a cherished occasion for our graduates to celebrate with family, friends, faculty and staff, to have their name called, walk across the stage and to receive their diploma. Renate and I consider ourselves to be part of the Class of 2020 as well, we began at Miami when they began, during that summer four years ago. We want this to be a special celebration, and as promised we have explored creative ways to honor our graduates and to celebrate.

We envision two components to the commencement ceremonies for the class of 2020. On May 16, the actual commencement date, we are preparing a virtual recognition of our graduates, to mark the official conferment of degrees. In the fall, we are planning a weekend dedicated to celebrating and recognizing our graduates and their achievements.

The weekend of September 11, 12, and 13 will include all divisional recognition ceremonies, where the graduates will gather with their friends, families and loved ones, to have their names called and to cross the stage. Rather than a traditional main ceremony, the weekend will also include a community-wide event, to provide an opportunity for all graduates, their friends, families, faculty and staff to celebrate together. It will be a unique and special occasion at the Miami football game, with all in-game activities focused upon our graduates, and it will also include, at game’s end, the Class of 2020, gathering on the field in their academic regalia to form the beveled “M”. The Class of 2020 will forever be a very special class; as first year students severe weather canceled their forming of the “M”, and we wanted to honor them and mark their commencement with this opportunity to finally form the beloved “M” as a class. We hope all of the graduate from the Class of 2020 can join us for this special ceremony.

Earlier we promised that students who departed campus would receive appropriate refunds for room and board. We have evaluated those and other fees, and will be announcing the refund policy this week. We thank you for your patience as we complete the review and prepare the necessary guidance to facilitate these refunds.

For our students, we recognize that these unprecedented times have impacted your studies. Early this week, Provost Osborne and the Office of the Registrar will provide additional information about how you will be provided with enhanced flexibility for course grade options for this spring semester, including credit/no credit.

Summer orientation programs for new first-year and transfer students will be offered remotely this year. Beginning in May, new students and families will engage remotely with orientation content and with staff, faculty, and student leaders. New Miamians will receive additional instructions about orientation, as well as regular communication and support from Orientation and Transition Programs throughout the summer. New students will also experience a full schedule of Welcome Weekend programs upon arrival to campus in the fall.

We are the Miami Community and we respond with care and compassion to support others. I thank all of you for your patience, flexibility and understanding as we continue to educate and support our students through these challenging times. Miami’s future is a bright one, and we will get through this together.

Love and Honor,

Gregory P. Crawford
President


Friday, March 27, 2020 1:58 p.m. - From the President

Dear Miami Community,

During these trying times where we are all doing our part to stop the spread of the coronavirus by learning and working remotely, I thought we could all use some inspiration. I’m hearing uplifting stories of Miamians pulling together to help others during this unprecedented time and thought you’d enjoy them, too. Here are just a few of many. I hope to share more with you in the near future.

Cathy Bishop-Clark, Dean of Miami Regionals, says that when Mercy Health – Fairfield Hospital reached out for any spare personal protection equipment (PPE), the Hamilton and Middletown campuses jumped right in, collecting gloves, goggles, gowns, face shields, and surgical masks.

As he was heading out to deliver the equipment, Perry Richardson, our Regional Senior Director of Media and Community Relations, reported in. "Wow! My car is completely jam-packed with PPE, thanks to the generosity of our science faculty and staff on both campuses. I could barely squeeze a volleyball in my car right now."

The president and CEO of Mercy Health was very appreciative of Miami Regionals’ quick response.

Rick Page, Assistant Chair of Chemistry and Biochemistry, headed up an equally successful effort, leading a departmental donation to local hospitals of 125,000 gloves and over 750 goggles.

On the remote teaching front, we are continuing to receive notes from students and innovations from faculty on new and exciting ways to teach and learn from a distance.

Especially enjoyable is an assignment one of Will Brown’s students turned in. During his class about Louis XIV and the culture of his court at Versailles, Will, a Visiting Assistant Professor of History, offered bonus points to anyone who would demonstrate Baroque social dance steps from the Louis XIV era on TikTok or Instagram. One student really went for it, as you can see here: https://vm.tiktok.com/pcKQ2F/. Great job!

Please continue to send in your stories to president@www.gzrdeb.com. Hearing from you helps all of us feel inspired and connected.

On the student front, many of you have asked about credit/no credit grading. We are reviewing our policy to revise the deadline and restrictions to allow students to select this option, if desired. Details will be coming soon.

As for staying connected, we are planning a special message to the Miami Community on commencement day, May 16, to congratulate the Class of 2020. We are also exploring creative ways to bring the Class of 2020 back to campus in the fall. We still want to call their names and invite them to walk across the stage to recognize their accomplishments.Thanks for understanding our need to rethink commencement.

It is important as we work remotely that we all continue our professional development. Please visit Miami’s HR website to see all of the resources available to faculty and staff. In particular, Skillport, Hoonuit, and Universal Call are wonderful online learning resources.

It’s hard for all of us to be apart from each other physically, but it’s crucial that we limit our contact and practice physical distancing to stop the spread of this virus and save lives. Health and safety must be our top priority. For frequent updates about the coronavirus and how it’s affecting our Miami Community, please continue to visit this website.

Thanks to everyone who is sharing the many ways we can stay connected. We are Miamians, we help and support each other, and we will get through this together. Our future is one of hope.

Be well and healthy, and always,

Love and Honor,

Gregory P. Crawford
President


Wednesday, March 25, 2020 2:33 p.m. - From the President

Dear Miami Community,

A member of the Miami Community has informed us that they tested positive for the coronavirus (COVID-19). The individual was last on campus on March 19, and is now self-isolating at their home outside of Ohio. Our hearts and thoughts go out to them and their loved ones.

We are working with the Butler County Health Department to identify anyone with whom they were in close personal contact. Those individuals will be contacted and given direction.

Ensuring the anonymity of the individual who has tested positive for COVID-19 is important. If you are aware of their identity, please respect their privacy. Please abide by all laws related to the Family Educational Rights and Privacy Act (FERPA) and personal health information (HIPAA), and expectations for the responsible use of social media. Miami is committed to doing all that we can to support this person and our broader community through what is a stressful and challenging time.

We will continue to follow the guidance and advice of the Ohio Department of Health and to work closely with the Butler County Health Department. We will also communicate with the Miami Community as we learn more. This website is updated frequently to keep you informed.

If you have a fever or symptoms of respiratory illness, such as a cough or shortness of breath, you should call your healthcare provider or the Miami Health Center at 513-529-3000. It is important that you call first for guidance, and do not visit a healthcare facility before calling. If you are feeling ill, we encourage you to stay in your home. Please continue to practice social distancing.

We understand that there are many questions and concerns as we navigate this extraordinary moment in our history. We continue to work closely with partners at the city and state to manage these challenges and will continue to share information as we are able.

Love and Honor,

Gregory P. Crawford
President


Friday, March 20, 2020 1:08 p.m. - From the President

Watch the video

Dear Miami Community,

As we navigate the changing COVID-19 landscape, the health and safety of our students, faculty, staff and local communities is our top priority. I am heartened by the way the Miami community has stepped up to take on this challenge. The past two weeks have been like none other in most of our lives. I wish to thank our incredible faculty and staff who have quickly adapted to deliver instruction and student support services remotely, and to especially thank our students for their flexibility, understanding, and their commitment to complete this semester from a distance.

Just last Monday, we all learned of Ohio’s first positive test for the coronavirus. In the following days we shifted to remote operations - first course instruction and then administrative as well. At first through April 12, and now through the end of the semester. We are continuing to evaluate the still rapidly developing impact of the coronavirus, and based upon the input of public health professionals and modeling from public health officials, I have determined that we can no longer plan to hold a commencement ceremony in Oxford on May 16.

We treasure commencement, and the opportunity to celebrate the success of our graduates with their families, friends and loved ones. While the ceremony in May is canceled, we are exploring other, creative options to bring together our graduates and their families at a later date. In the coming weeks we hope to provide you with our plans for the Class of 2020.

We know this is extremely disappointing; it was not an easy decision to make, and it is one we would have preferred to have been otherwise, but we must put safety first. Most importantly, it should not take away the pride you feel in your accomplishments, or the connections you have made here at Miami. The Class of 2020 has had a positive, lasting impact on Miami, and we will all celebrate your time here, even if it is ending differently than any of us expected. This is not the end of your Miami story, but the beginning of your journey as Miami alumni, and we look forward to seeing all of you back here many times over the coming years.

We will continue to keep you informed of new developments and new actions as they are taken. Please continue to visit this site, www.gzrdeb.com/coronavirus for more information, as we are updating the site frequently to keep you up-to-date.

I am inspired as I watch our students, faculty, staff, community members and alumni respond to this health emergency with compassion, love and honor. This is who we are, we are Miamians and as our Governor and fellow Miamian assures us “We will get through this.” Together.

Love and Honor

Gregory P. Crawford
President


Wednesday, March 18, 2020 - From the President

Dear Miami Community,

The health and safety of our students, faculty, staff and local communities remain our greatest priority. We have learned of a positive test for the coronavirus in the Oxford area. We have confirmed it is not a Miami student or employee. We knew that positive cases would soon reach our area, and we should not be surprised. Our thoughts and hearts go out to them, their loved ones and family. We must be diligent and continue to focus on what we can do as community members. We must adhere to social distancing, and those practices recommended to reduce transmission of the virus:

  • Wash hands often with soap and water for at least 20 seconds; dry hands with a clean towel or air dry hands.
  • Use alcohol-based hand sanitizer when soap and water are unavailable.
  • Cover your mouth with a tissue or sleeve when sneezing or coughing.
  • Avoid touching your eyes, nose, or mouth with unwashed hands.
  • Stay home when you are sick.
  • Avoid contact with people who are sick.
  • Clean “high-touch” surfaces daily. These include counters, tabletops, doorknobs, light switches, bathroom fixtures, toilets, phones, keyboards, desks, and tablets.

We are urging all students, if they are able, to depart Oxford as soon as possible, there is no academic reason to stay; our faculty and staff have implemented remote learning and student support. Our residence halls will be closing on Saturday, March 21. Only students who have received permission may remain in the residence halls after that date. If you believe you cannot go home, you may seek an exception by completing the exception form.

If you have a fever or symptoms of respiratory illness, such as a cough or shortness of breath, you should call your healthcare provider or the Miami Health Center at 513-529-3000. It is important that you call first for guidance, and do not visit a healthcare facility before calling. If you are feeling ill, we encourage you to stay in your home.

As we have taken steps to reduce the spread of the coronavirus (COVID-19), Miamians have responded to the challenge to swiftly shift to remote operations, for instruction, staff work, and course attendance, I am grateful to all of you for rising to this challenge as our Governor has stated, these actions will slow transmission of the coronavirus and will save lives.

We will continue to keep you informed of new developments and new actions as they are taken. Please review this website for more information; we are making updates daily. I am inspired and heartened as I watch our students, faculty, staff, community members and alumni respond to this health emergency with compassion, love and honor. This is who we are, we are Miamians and as our Governor and fellow Miamian assures us “We will get through this.” Together.

Love and Honor,

Gregory P. Crawford


Tuesday, March 17, 2020 - From the President


Monday, March 16, 2020 9:11 a.m.

Due to Governor DeWine’s order closing restaurants, which applies to university dining halls, students should expect “to go” meal options in the dining halls starting today. Familiarize yourself with the modified hours of operation on the Dining website.

March 16, 2020 - From the President

Dear Miami Community,

The health and safety of our community is our highest priority, and we want to keep you informed during this rapidly evolving health emergency. While we continue to have no positive cases at Miami, yesterday we learned that a member of the Cleveland State University community tested positive for the coronavirus. Our hearts and thoughts go out to our colleagues and students at Cleveland State. We should all expect more positive test results each day as testing and exposure increase. As Ohio Governor Mike DeWine has said, “None of this should surprise us. It’s not unexpected.”

The guidance of the Governor and the Ohio Department of Health is for all Ohio businesses to identify as many employees as possible to work from home. I will be meeting today with university leaders, and by the end of the day we will send to all employees a plan to allow most personnel to work remotely, beginning as early as the third shift today, at 10:00 p.m. Also, until further notice all university-sponsored domestic travel is canceled, including in-state travel, whether by air or automobile. For students, who remain in Oxford, a subsequent message from the Dean of Students will be forthcoming.

We understand that many of you may wonder if you have the virus. If you have a fever or symptoms of respiratory illness, such as a cough or shortness of breath, you should call your healthcare provider or the Miami Health Center at 513-529-3000. It is important that you call first for guidance, and do not visit a healthcare facility before calling. If you are feeling ill, we encourage you to stay in your home. We continue to evaluate this rapidly changing situation and will keep you informed as to what it means to our community. Watch for additional updates which will be forthcoming today. We thank you for continuing to apply social distancing and the other practices recommended for preventing transmission.

We are Miami, we support each other, and we treat each other with compassion, care, and understanding. As always, our number one priority is the health, safety and well-being of our students, faculty, staff, and the Miami community. As Governor DeWine has assured us all, “We will get through this.” Together.

Love and Honor,

Gregory P. Crawford

President


Friday, March 13, 2020 - From the President

March 13, 2020 5:14 p.m. - From the AVP for Health and Wellness

Dear Miami Community,

This afternoon we learned about the first coronavirus cases in Southwest Ohio. UC Health announced that four family members who were treated at their West Chester Hospital have tested positive, and they are now quarantined at their home. To the best of our knowledge, they are not members of the Miami Community. Still, our hearts and thoughts go out to them and their families, and we wish them a quick recovery.

We should all expect more positive test results in the coming days as testing and exposure increase. As Ohio Governor Mike DeWine said at this afternoon’s press conference, "None of this should surprise us. It's not unexpected."

Thank you for continuing to apply social distancing and the other practices that the Centers for Disease Control recommend for preventing transmission. We continue to evaluate this rapidly changing situation and will keep you informed as to what it means to our community.

We thank our students for adapting to complete their semester through remote learning. We understand that not all students can leave their on-campus residence, and we will support them through the semester. For those who can depart, we thank them for returning home to finish the semester. Student Life has provided information to students on this process.

As we go through this pandemic, something none of us has experienced before, we are depending on each other for strength and comfort. We will experience difficult days ahead, but, as the Governor said, "We will get through this." Together.

Love and Honor,

Steve Large
Assistant Vice President for Health and Wellness

March 13, 2020 1:27 p.m. - From the President

Dear Miami Community,

The health and safety of our community remains our highest priority. The uncertainty surrounding the coronavirus is a challenge for us all, and we will work to provide certainty wherever possible. We appreciate your patience and support.

We have been closely evaluating the impact of the coronavirus (COVID-19) and following the advice of the Governor and the Ohio Department of Health. The situation is rapidly evolving, and although there have been no confirmed cases of the coronavirus at Miami University, every action we take is to protect the health and safety of our University community. Based on the daily reports from the Governor and Ohio’s Director of Health, who stated yesterday that the coronavirus peak is estimated for late April or early May, we do not believe a return to our campuses for face-to-face instruction by April 13 is possible.

Therefore, we have decided to complete the remainder of the semester through remote instruction. We are announcing this decision today, so that faculty will have the maximum amount of time possible to fully prepare to deliver the semester’s remaining course material remotely, and so that students and parents can plan accordingly as students depart campus. For those students who leave by March 27, 2020, and do not return, there will be an appropriate refund of room and board, details will follow next week.

We understand that departing for the entire semester is not possible for all students, and special arrangements will be made for them to remain on campus.

Housing guidance for students and parents, along with additional information for faculty, and staff will be forthcoming before the end of the day.

Many of you have asked about May Commencement. The ceremony is scheduled for May 15, over two months away. We will continue to evaluate the situation and when we have sufficient information, we will make a decision, which we will quickly share with all of you.

We realize this is unprecedented, and we appreciate the efforts all have taken to quickly shift our method of curriculum delivery and respond to the many challenges created. This is a quickly evolving situation, and we will continue to provide important information and significant decisions as they are made. Please visit this website to stay informed.

We are the Miami community, and we will work through this together. Thank you for your patience, understanding, and support.

Love and Honor

Gregory P. Crawford
President


Thursday, March 12, 2020 7:09 p.m. - From the Provost

Colleagues,

Topics for today:

  1. Study abroad cancelled, students recalled
  2. Support for remote teaching
  3. Support for students with disabilities
  4. Submitting information about IT issues

We made it through Thursday! I know that for many of you, this is your first experience with remote delivery of instruction and we are all learning a lot along the way. The last several days have us all on a steep learning curve but I know that we can and will get through this together as a community. If I could wish one thing for each of us, it is that we try and find the humor in these trying situations and celebrate any and all victories.

Here are some updates about what is happening around campus:

Study abroad cancelled, students recalled

Late last night, we made the decision to recall our students from their overseas studies. Prior to President Trump’s address to the nation last night, bringing them back to campus was the last option we wished to pursue. With the heightened risks around European travel and new CDC regulations, we had to prioritize getting our students home safely and quickly. We regret having to interrupt their time abroad and be assured that we will work with the impacted students to ensure their semester can be completed successfully.

Support for Remote Teaching:

ELearning Miami, eCampus Regionals, Center for Teaching Excellence and other units have been working feverishly to provide resources for faculty and students in this time of remote delivery of instruction. The Continuity of Education website is being frequently enhanced, and a survey is being sent to all faculty to gain insights on additional forms of support that are needed.

Please only university supported software and tools, as that allows us to be more effective with supporting you. Also, those official packages are better suited to meeting the accessibility needs of our students.

Tutoring and Writing Center Consultations:

The Howe Center for Writing Excellence has posted some resources on our website about teaching writing online, and it is now offering fully online writing center consultations so that your students can get the support they need.

The Rinella Learning Assistance Center is still offering subject area tutoring in person. Remote tutoring opportunities will be available beginning next Tuesday.

Support for Students with Disabilities:

The Miller Center for Student Disability Services is proactively contacting faculty who have students with visual and hearing disabilities to provide support. If you encounter a barrier relating to accessibility and accommodations for students with disabilities, you are encouraged to complete the Barrier Form.

IT Issues:

We know that some faculty experienced challenges relating to holding classes via Webex yesterday. IT Services has been working with Cisco to troubleshoot these problems so that the system will work well in the future.  Faculty are encouraged to complete Help Desk Tickets when they experience difficulties so that IT can track salient and systemic problems and address them expeditiously. The Help Desk contact information is 529-7900, or you can communicate by chat via www.gzrdeb.com/ITChat. IT Services will be issuing a survey to gather additional input so that they can continuously work to improve our technology systems.

Love and Honor,

Jason Osborne
Provost

March 12, 2020 5:48 p.m. - From the President

Dear Miami Community,

Even though Miami University remains open and has no confirmed cases of the coronavirus, we appreciate that our community will be significantly impacted by Governor DeWine’s announcement this afternoon that Ohio K-12 schools will begin an extended three-week spring break starting Monday.

Miami’s crisis management team is meeting now and into this evening to discuss what steps we need to take as a caring and concerned community to provide the best assistance possible for our faculty, staff, and students with children attending these schools.

As I talk with many of you, I am heartened by the way everyone is responding to the new challenges we face daily because of the coronavirus. Thank you for coming together so quickly to figure out how best to move our educational mission forward through remote learning. I am energized by your enthusiasm to find solutions. This is the very definition of education.

In the same fashion, we can handle this next challenge, recognizing that we must, as the governor said, take steps as a society to save lives.

We will be providing more details tomorrow on how we can go forward together. Thank you for your help and patience as we work through this quickly evolving situation.

Love and Honor,

Gregory P. Crawford
President


Wednesday, March 11, 2020 3:53 p.m. - From the Provost

Colleagues,

There is a lot of information to share so here is a quick summary of today's update:

Quick Summary:

  1. Miami is RISING to the challenge. Celebrate and share early wins!
  2. Good individual decisions will determine the course of the COVID-19 outbreak;
  3. Essential domestic and international travel only;
  4. FERPA still counts! Make sure materials in Canvas do not expose confidential information;
  5. Classes are still in session; the university is still open. Continue holding office hours and doing everything you need to do, but use Canvas and WebEx where possible;
  6. Labs should be transitioned to remote delivery where possible. They cannot be mandatory for students to attend in person;
  7. Internships and similar placements;
  8. Please direct questions of your immediate supervisor. Avoid emailing the president directly;
  9. Good news.

Miami is RISING to this challenge!

Yesterday we had a series of meetings with many members of the Miami University community, and I was heartened and impressed with the level of commitment and collaboration that we are already seeing around campus. I have heard of faculty working together to help each other, of departments we thought would be facing substantial challenges working to overcome them, and of our support centers making heroic efforts to quickly ramp up support. I am not surprised, but it is gratifying to see the depth of commitment we as a university have to continuing our high level of performance regardless of circumstance. As a reminder, there is a Continuity of Education website where you can find all the resources we currently have available.

We need to make good decisions to slow the spread of COVID-19

I want to pause and review how we have arrived at this moment, facing this particular set of ever-evolving challenges. First, let us acknowledge that none of us expected to be in this position even a week ago. We are faced with an unprecedented and unwelcome but nevertheless grave public health situation. Our public health partners, our health system friends, and our state officials have been frequently communicating recommendations based on the best information we all have at any given moment.

We are making the best decisions we can at any given moment. Many decisions we have to make are disappointing or disruptive, but our public health officials have said that limiting social contact is critical to slowing or stopping this virus. If we can drastically limit transmission for a period of a few weeks, we may be able to stop the threat and get back to business as usual. Every unnecessary gathering, whether at the university or socially, risks transmission of the virus to new hosts which then extends the time we need to be taking these drastic actions. We must eliminate any non-essential gatherings or events immediately. We can reschedule them after the crisis has passed, hold them remotely, or cancel them.

Essential Domestic and International Travel (President Crawford's 3.11 statement)

Following Governor DeWine’s recommendations- the University is announcing the following new travel restrictions and reporting requirements:

University Sponsored or Supported Travel

  • All University sponsored or supported international travel for students, faculty and staff is suspended for the balance of the spring semester.
  • All University sponsored or supported domestic travel is limited to essential travel and must be approved by the divisional vice-president.

Personal Travel

  • All Miami faculty, staff and students are urged to closely evaluate the risks of all personal travel (domestic, international or cruise ship) and to change or cancel personal travel plans as appropriate.
  • Those employees and students who do decide to travel internationally are required to report their travel to the University, before departure, at the following email address travel@www.gzrdeb.com.

Academic Affairs must curtail all but the most essential travel, either domestically or internationally. By essential, I mean where significant harm will come to our enterprise or to an individual by delaying or cancelling the travel. If someone is inconvenienced, or if a research project is delayed by a few weeks, that does not rise to the level of essential. Anything deemed non-essential should be rescheduled, moved to remote delivery like WebEx, or cancelled. Any travel must be approved by the Provost or another vice president in the reporting chain.

FERPA still needs to be honored

As we work to provide remote instruction for our students, please remember that the University rules and policies must be adhered to in all circumstances, including those governing the privacy of student education records. The federal Family Educational Rights & Privacy Act, commonly referred to as FERPA, requires that we maintain the privacy of all education records, which are broadly defined to include any information we maintain about our students. This includes course schedules, grade reports, bursar’s bill, student financial aid, academic information and disciplinary records.

Posting grades by name, social security number or Banner ID# using any medium or method in which students can view the grades of other students is a FERPA violation. In an online environment, you can be FERPA compliant by posting grades by using the Canvas gradebook. An overview of using the Canvas Gradebook is a great place to start

Continue doing everything you routinely do- just try to do it remotely

We remain open and classes are in session. However, in the hope of serving the public health needs of the moment, we have attempted to move as much to remote delivery as quickly as possible. You still need to hold office hours, but consider holding them with WebEx, phone call, email/chat options, etc. Our students need you as much or more than before!

Guidance for labs and similar sections

I apologize for generating confusion around labs, studios, etc. We have told students that we are taking our operations to remote delivery.  Some will opt to leave Oxford. Thus, we cannot mandate that students attend face-to-face labs, studios, etc. We need to quickly transition to remote delivery of these experiences as best we can, or provide alternative pathways to mastery of course objectives, as quickly as possible. We appreciate your efforts and collegial collaboration in sharing with each other what is possible and what works. Keep up the sharing!

Internships, clinical placements, etc.

Governor DeWine has indicated today that we need to be very protective of facilities like assisted living and nursing homes. It is highly likely that these internships and placements will be discontinued and it is probably time now to prepare for this eventuality. Other internships are subject to decisions based on the organizations and companies hosting these experiences. Companies may become more strict about having people gathering in person.

Please do not email the President directly!

I know our President is accessible and works tirelessly to remain engaged with the university community. That does not mean he is best equipped to respond to questions about specific situations. Please ask your direct supervisor if you have questions; they will take questions up the reporting chain until a definitive answer is received. Students, please start with your instructors, advisors, etc. Faculty, please start with your department chair,etc.  They are best equipped to make good decisions based on the particular realities of the local conditions.

GOOD NEWS

We have seen the best come out of our impressive faculty and staff during these past few days. I have heard that our Chemistry department is already to go with remote delivery. Our English department has been working collaboratively to help each other with their particular challenges. Nursing has been keeping me informed of how they are serving their students in their unique situation. Some of us visited the call center last night to provide guidance and thank them for working endless hours often fielding questions for very angry members of our community. There are hundreds of individual stories of Miamians showing leadership and doing good things. Please keep doing the right thing, and helping each other serve our mission in this challenging time.

Love and Honor,
Jason Osborne

March 11, 2020 2:10 p.m.

Miami has set up a call center at 513-529-9000 that is staffed from 8 am to 6 pm (EST) today, and 8-5 tomorrow.


Tuesday, March 10, 2020 4:13 p.m. - From the President

Dear Miami Community,

Miami University currently has no confirmed cases of the coronavirus (COVID-19). However, in light of the Governor’s announcement today and the advice of the Ohio Department of Health to limit large gatherings, the University is taking a number of immediate actions to protect the health and safety of our community, which is our first priority. We recognize these measures may cause disruption to many but the risk of not acting outweighs the disruption.

One of the most effective measures to prevent the spread of the virus is to avoid large group interactions. Beginning tomorrow, March 11, 2020, Miami University’s U.S. campuses are suspending all face-to-face instruction in lectures, discussion sections, seminars and other similar classroom settings. Courses will be delivered by remote instruction through at least April 12, 2020. We are evaluating laboratory, studio and performance classes and the University will provide more specific guidance later this week.  Residence halls, dining halls and all campus services will remain open. 

Students may choose to return to their permanent place of residence or stay on campus, where appropriate social distancing and enhanced preventative public health and hygiene measures will be actively encouraged. We urge all students to make the choice that is best for them.

Additional proactive steps include the suspension of non-essential large gatherings, including University-related social gatherings. All non-essential events planned for greater than 150 attendees are being canceled or postponed.

All University sponsored or supported international travel to a CDC Level 3 country (Italy, Iran, South Korea, and China) is being suspended for faculty, staff and students. University sponsored domestic travel will be limited to essential travel and must be approved by the divisional vice-president. 

All members of the Miami community are encouraged to avoid travel to any CDC level 2 (Japan) or 3 country and to closely evaluate the risks of all personal travel (domestic, international, or cruise ship) and to change or cancel personal travel plans as appropriate.

Those employees and students who do decide to personally travel to a CDC level 2 or 3 country are required to report their travel to the University at the following email address travel@www.gzrdeb.com.  They will be required to be screened by University Health Services upon return. 

In addition to remote instruction, we are also reviewing opportunities for staff to work remotely and will provide more information soon. 

We will continue to work closely with public health officials to monitor and evaluate the spread of the COVID-19 virus. This is a quickly evolving situation and we must all be ready to act to safeguard the health of the Miami community. The University will be continuously assessing the situation over the coming days and weeks.  

We will keep everyone informed through this website.  If you have any questions please call the University’s call center at 513-529-9000 between the hours of 8:00 a.m. and 7:00 p.m. today or 8:00 a.m. to 6:00 p.m. tomorrow.

Love and Honor,
Gregory P. Crawford
President

March 10, 2020 8:27 a.m.

OSU is suspending in person classes until at least March 30. For now, all Miami classes continue as scheduled.  Working closely with health officials to safeguard our community.  No outstanding tests or positive cases at Miami.  We are continuously evaluating, and will keep you informed.  

For any general questions or concerns, we have set up a call center at 513-529-9000 that is staffed from 8 am to 5 pm (EST). 


Monday, March 9, 2020
Governor DeWine Signs Emergency Order Regarding Coronavirus Response

March 9, 2020 5:09 p.m. - From the President

Dear Miami Community,

Today the Governor of the State of Ohio declared a state of emergency, as we learned that Ohio had its first three confirmed cases of the coronavirus, all in Cuyahoga County. We want to assure you that leaders across the University have been and are, working closely with Tri-Health, the Butler County Health Department, the Ohio Department of Health, and other state offices and officials, to safeguard the health of the Miami Community and, if necessary, to respond, should the virus reach our campuses or the local area.

We live in an interconnected, global world. The opportunities and advantages achieved through enhanced trade, travel, and access were not possible just a few decades ago. Unfortunately, with these increased interconnections contagions can spread quickly from nation to nation, as COVID-19 is doing today. This is a serious concern, but our global interconnectivity also means that health officials from across the globe can communicate, work, and plan together to address the coronavirus.

In the long term, we can anticipate vaccines and other means to combat this virus, in the short term, we must all practice the behaviors which limit the spread of influenza and the coronavirus. Each of us must also stay informed and review our activities and travel plans to weigh the risks versus the benefits, and to adjust or cancel as necessary. Please visit this site for Miami information and to link to local, national, and global health websites. For now, classes will continue as scheduled, as the Crisis Management Team continuously monitors the coronavirus. The Crisis Management Team is meeting regularly, and will keep the website updated and the Miami Community informed.

Love and Honor,
Gregory P. Crawford
President


Wednesday, March 4 10:54 a.m.

Protecting the health and safety of all members of the Miami University community is our highest priority. On rare occasions, an event such as a chemical spill, tornado, fire or health emergency will challenge the day-to-day operations of the University. Miami, like most colleges and universities, plans for these unlikely events. The University works first to avoid and then to mitigate the effects of any potential crisis.

The recent worldwide COVID-19 outbreak presents an opportunity to share with the campus community how Miami’s response system works.

In January, when two Miami students were being tested for the virus, the University’s Institutional Response Team (IRT) responded. The IRT is responsible for responding to student-centered emergencies and crises and includes members from Student Life and other offices across campus; bringing a multi-disciplinary approach to student crises. In January and early February, the IRT communicated frequently with the Butler County and Ohio departments of health. With their support, Miami University

  • Coordinated our response and resources.
  • Communicated regularly via website, a special call center, email and social media to keep the campus community, parents, state officials and media informed.
  • Responded to questions.
  • Ensured the impacted students received daily support and care.

Last week, the Centers for Disease Control and Prevention (CDC) announced that the global spread of COVID-19 makes it almost certain the United States will experience an outbreak. Miami University is closely monitoring COVID-19 developments, nationally and internationally, in conjunction with Tri-Health, the Butler County and Ohio departments of health and the CDC.

The University’s Crisis Management Team (CMT) comes together when there is a potential for a crisis that could impact the on-going operations of the University. Containing the spread of a contagious disease presents challenges and will require the University to take proactive measures to protect the health and safety of all members of our community while working to maintain University operations and responsibilities.

In the coming days and weeks, the CMT will be meeting and planning for the unlikely event of a local outbreak of COVID-19. The CMT includes the Provost, the Senior Vice President for Finance and Business Services, several members of the President’s cabinet, and leaders of operational units across campus.

CMT’s efforts will focus on the health and safety of our community and meeting our educational responsibilities. Being prepared will require the efforts of many people in our community. Please help if asked. Even if you don’t have a specific role to play, we ask you to support those whose families, colleagues and friends may be impacted by the spread of the virus.

For now, updated travel restrictions have been announced and the university will update them as appropriate.

If you have questions or suggestions, please send them to cmt@www.gzrdeb.com. If you have questions about academic travel abroad, call Global Initiatives at 513-529-8600.


Saturday, February 29, 2020 9 a.m. - From the President
Travel Update

China, South Korea, and Italy are now listed at Level 3 (Reconsider Travel) by the Department of State and Level 3 (Avoid Non-Essential Travel) by the Centers for Disease Control due to presence of the coronavirus COVID-19. Miami is restricting all travel to these countries.

Miami has already cancelled all of its programs in China for the foreseeable future, and urges students currently in South Korea and Italy to return to the USA as soon as possible to complete their studies. Miami is ready to support you in this transition.

The COVID-19 situation is rapidly evolving. We encourage members of the Miami community to strongly consider deferring non-essential international travel during spring break. Miami will make decisions about its summer study abroad programs in affected areas in the near future on a case-by-case basis.

Travelers, please be sure you do the following:

  • Monitor travel advisories daily, including potential restrictions on border crossings.
  • Countries you visit may decide to implement travel restrictions with very little notice, impacting your ability to return to campus.
  • Airlines may cancel/limit flights in or out of a country or region.
  • Additional quarantine measures may be applied by the U.S. and other countries. International SOS has compiled a comprehensive list of these restrictions.
  • Re-entry to the U.S. could be restricted. Butler County’s Health District may impose a 14-day self-isolation requirement.

Contact Global Initiatives for assistance at educationabroad@www.gzrdeb.com.


Monday, February 3, 2020 1:26 p.m. - From the Institutional Response Team

Dear Campus Community:

As we announced last evening, the two samples that were sent to the Centers for Disease Control and Prevention (CDC) to be tested for the Novel Coronavirus (2019-nCoV) were negative. We also learned that the CDC and the U.S. Department of State (DOS) significantly updated their guidance on travel and guidelines for monitoring the health of those who have recently entered the U.S. from China.

While there are currently no confirmed or suspected cases of the virus in Ohio, for the safety of our University community, we are implementing additional guidelines consistent with yesterday’s federal public health recommendations.  

Self-quarantine for travelers returning to the U.S. after Feb. 2

In accordance with new federal guidance, any Miami University student, faculty, or staff member who returns to the U.S. from China after Sunday, February 2, at 5 p.m. EST will not be permitted to come to campus to work, attend class, or participate in any campus or community activity for 14 days after leaving mainland China. 

  • The reason for more strict restrictions is because the increase in coronavirus cases in China in recent days has increased the infection risk for more recent travelers.
  • Students, faculty, or staff who need assistance with these restrictions can contact irt@www.gzrdeb.com.
  • The University will work with anyone impacted by the restrictions to identify the appropriate accommodations for completing academic work or attendance for employment.
Self-monitoring for other travelers
  • For individuals who returned from China before Sunday, February 2, at 5 p.m. EST, public health officials ask that you self-monitor your health for 14 days after traveling from China for fever and respiratory symptoms but recommend no other changes in activities at this time.
  • If you are self-monitoring, we ask that you please fill out this travel reporting form.
  • If you are experiencing symptoms and have traveled to the impacted area, please first call Student Health Services at 513-529-3000 to receive guidance on next steps.

Travel restrictions

  • As announced last week, University-sponsored travel to China remains prohibited for all students, faculty, and staff members.
  • The CDC and the DOS have listed China at their highest level of travel alerts, and all U.S. airlines have announced temporary cancellation of service to and from China.
  • The U.S. federal government has also placed new restrictions on some non-U.S. citizens/permanent residents coming to the U.S. who have recently been in China. Non-U.S. nationals, other than immediate family of U.S. citizens and permanent residents, with prior travel to China in the past 14 days will be denied entry to the U.S.

While we want to take all precautions to advance the safety of our community, please remember that unless you have recently returned from China, there is no need to change any routine activities or behaviors related to the coronavirus. The best way to prevent the spread of any type of infection — including the flu, which is much more prevalent in the U.S. — is to practice routine hygiene etiquette: 

  • Washing hands often with soap and water for at least 20 seconds.
  • It is especially important to wash your hands:
    • Before, during, and after you prepare food.
    • Before you eat and after you use the bathroom.
    • After handling cash.

    • More frequently when someone in your house is sick.
    • Before/after smoking/vaping.
    • Before/after using public computers.
  • Using an alcohol-based hand sanitizer if soap and water are not available.
  • Cover your coughs and sneezes with your arm.
  • Frequent cleaning of doorknobs, light switches, and other commonly touched areas with disinfectant wipes.
  • Avoiding contact with people who are ill.
  • Stay home from work or school if you are ill.

While we will continue to stay in close contact with the Ohio Department of Health and the Butler County Health District, this is the last daily update IRT plans to send out. We will, however, send updates if University, local, and federal guidelines change or other circumstances warrant. The call center closed at noon today; if you have any further questions, please email irt@www.gzrdeb.com. The safety and well-being of our students, faculty, and staff, as always, are our top priority.

For additional information about coronavirus, including symptoms, treatment, or a list of University precautions and requirements, please visit the university’s coronavirus webpage.

Thank you,

Institutional Response Team
Miami University


Sunday, February 2, 2020 7:14 p.m. - From the President

Dear Campus Community,

Today we received notification from the Ohio Department of Health that the 2019 Novel Coronavirus (2019-nCoV) test samples sent to the Centers for Disease Control and Prevention (CDC) were negative. We are so glad to hear that these students are on the road to recovery. I am also particularly grateful to the Ohio Department of Health and the Butler County Health District, as well as Governor DeWine’s office, for their leadership and guidance this past week. Their support was remarkable. I am thankful that Miami leadership and our Student Health Services/TriHealth personnel were prepared to take the right, proactive actions.

Even with this news, our student health providers ask that we all continue to be proactive in monitoring our health as we are still in peak flu season. As a reminder, the CDC and the Ohio Department of Health tell us the most effective means of prevention of illnesses such as the flu include:

  • Washing hands often with soap and water for at least 20 seconds.
  • It is especially important to wash your hands:
    • Before, during, and after you prepare food.
    • Before you eat and after you use the bathroom.
    • After handling cash.
    • More frequently when someone in your house is sick.
    • Before/after smoking/vaping.
    • Before/after using public computers.
  • Using an alcohol-based hand sanitizer if soap and water are not available.
  • Cover your coughs and sneezes with your arm.
  • Frequent cleaning of doorknobs, light switches, and other commonly touched areas with disinfectant wipes.
  • Avoiding contact with people who are ill.
  • Stay home from work or school if you are ill.

Miami’s call center (513-529-9000) will reopen for the day tomorrow morning at 8 a.m. Please continue to visit the Miami coronavirus information website for any further updates. Again, thank you to all for your diligence this past week and in the days to come. We have experienced a tremendous outpouring of support from our community for the affected students. It has been inspiring to witness Love & Honor in action.

Gregory P. Crawford
President

February 2, 2020 7 p.m. - Press Conference

The Ohio Department of Health, Miami University, Butler County General Health, Middletown Health Department and the Hamilton City Health Department will announce the latest information on the possible 2019-novel coronavirus cases.

Watch live on YouTube


Saturday, February 1, 2020 5:05 p.m. - From the Institutional Response Team

Miami’s Institutional Response Team (IRT) and public health officials, including the Butler County Health District and the Ohio Department of Health, continue to await the results of two samples sent earlier this week to the Centers for Disease Control and Prevention (CDC). No additional suspected cases of the coronavirus have emerged from Miami University, Butler County, or the State of Ohio.

On Friday, United States Health and Human Services Secretary Alex M. Azar II declared a public health emergency for the United States. With this announcement, the CDC is releasing additional guidelines for individuals traveling from China to the U.S., beginning tomorrow, February 2.

We continue to work closely with the Butler County Health District to identify members of our campus community who may be affected by these new guidelines and to contact individuals who have traveled to China over the past two weeks to assess their travel history and health status.

The Centers for Disease Control and Prevention continues to advise that, for the general American public, who are unlikely to be exposed to this virus, the immediate health risk from the coronavirus is considered low. “The goal of the ongoing U.S. public health response is to prevent sustained spread of 2o19-nCoV in this country,” the CDC has said.

As soon as we receive the test results, we will quickly relay that information to the community and the public via a joint press conference with the Ohio Department of Health and Butler County Health District. Please continue to visit Miami’s coronavirus information website for the latest information, as we continually update the frequently asked questions section of the site.

Institutional Response Team
Miami University


Friday, January 31, 2020 4:47 p.m. - From the Institutional Response Team

Miami’s Institutional Response Team (IRT) and public health officials, including the Butler County Health District and the Ohio Department of Health, continue to await the results of two samples sent earlier this week to the Centers for Disease Control and Prevention (CDC). No additional suspected cases have emerged from Miami University, Butler County, or the State of Ohio.

We know many people are anxiously awaiting the results of the tests. The Ohio Department of Health sent the test samples to the CDC on Tuesday, January 28. The samples were received by the CDC the next morning and placed in the queue for testing. We know it takes 48 hours for the lab to grow the cultures necessary for testing, and that we are among a number of pending requests, as testing can presently only be performed by the CDC’s public health lab. While we had hoped to receive the results by today, the Butler County Health Commissioner indicated to us that given the late hour this is now unlikely.

When the tests are complete, the CDC will deliver the results first to the Ohio Department of Health and the Butler County Health District, who will contact the students who have been isolated since Monday. Following the students’ notification, Miami University, the Butler County Health District, and the Ohio Department of Health will promptly hold a joint news conference to share the results.

In the meantime, Miami continues to take proactive measures to prevent the spread of illness, and asks our community to take the same precautions to prevent getting the cold or flu. Please continue to visit Miami’s coronavirus information website for the latest information.

Institutional Response Team
Miami University


Thursday, January 30, 2020 4:43 p.m. - From the Institutional Response Team

Members of Miami’s Institutional Response Team (IRT) continue conversations and meetings with public health officials, including members of the Butler County Health District and the Ohio Department of Health. As stated in yesterday’s campus health update, no new suspected cases have emerged from Miami University, Butler County, or the State of Ohio that require testing by the Centers for Disease Control and Prevention (CDC). Additionally, we are still awaiting the test results of the two samples sent to the CDC earlier this week.

As you've likely heard, the first human-to-human transmission in the United States was confirmed today in Illinois. Human-to-human transmission is not a new development and was confirmed shortly after the identification of the Novel Coronavirus. Similar to those previous transmissions, the case in Illinois involved intimate human contact, according to ODH.

Additionally, the World Health Organization announced today that it is classifying the Novel Coronavirus a global health emergency. This new classification will help to free up global resources to further help contain the spread of the virus and treat those impacted. This change doesn't alter any of the current guidance regarding prevention measures. ODH noted that the CDC guidelines remain in place - They do not recommend preventatively isolating individuals who have traveled to China. Additionally, the guidelines involving preventative hygiene measures remain unchanged. Miami continues to follow these protocols.

IRT echoes President Crawford’s message from earlier in the week: “At Miami, we treat each other with compassion, care, and understanding. As always, our number one priority is the safety and well-being of our students, faculty, staff, and campus community.”

Please continue visiting Miami’s website for the latest information on this situation. Miami is continually updating the frequently asked questions section of the site.

Institutional Response Team
Miami University
Campus Call Center: 513-529-9000


Wednesday, January 29, 2020 3:57 p.m. - From the Institutional Response Team

Miami University’s Institutional Response Team (IRT) and student health officials have been working alongside medical experts and Butler County Health officials using the Centers for Disease Control and Prevention (CDC) guidelines for screening individuals who have flu-like symptoms. No new cases have emerged from Miami University or Butler County that require testing by the CDC.

As we continue to await the test results of the two samples sent earlier this week, we have taken many proactive measures to prevent the spread of illness across campus, including the following steps:

  • Deployed additional hand-sanitizing stations at all food and beverage locations, Armstrong Student Center, dining commons, Starbucks, The Marcum hotel, all markets, Brick & Ivy, 1809, and Campus Services Center
  • Contacted all students (graduate and undergraduate) who have traveled to affected areas
  • Canceled University-funded travel to China (faculty exceptions may be granted by the Provost’s Office)
  • Reviewed cleaning protocols with Department of Health standards and increased cleaning of common areas, door knobs, light switches, and other high-touch areas
  • Butler County Health District confirmed CDC guidelines for screenings with Miami’s Student Health Professionals
  • On-going education is being provided regarding preventative health practices

Miami’s IRT, composed of senior staff members from across the University, was activated earlier this week and has been working continuously with officials from the Butler County Health District and the Ohio Department of Health. As part of the team’s work, they are processing plans for possible next steps after the test results come in. IRT will be providing daily updates to the Miami community via email, social media, and the University website.

Miami has updated its information website with additional frequently asked questions. The website also houses all communications that are being sent out from the University, as well as the livestream from yesterday’s press conference with health officials. The community is encouraged to visit this site regularly for updates. In addition, the call center (513-529-9000) will remain open this week during regular business hours.

Institutional Response Team
Miami University
Call Center for General Questions: 513-529-9000


Tuesday, January 28, 2020 4:43 p.m. - From the President

Dear Miami Community,

I am following up on our announcement this morning about two off-campus, Oxford students being tested for the coronavirus. Currently, these students are being monitored by public health and Miami University officials and are being isolated as a precaution. The Ohio Department of Health has indicated there are no confirmed cases in the State of Ohio at this time. Please be assured that Miami University is closely collaborating with the Butler County Health District and the Ohio Department of Health to treat these students and to take all appropriate precautions to protect the health and safety of the entire Miami Community. The Centers for Disease Control and Prevention (CDC) indicates the risk in the United States is low.

Miami is following the advice of public health officials in Butler County and the State of Ohio. At this point in time, we plan to maintain our regular academic class schedule. This mirrors the protocol that is being followed at other universities, including Baylor University, Wesleyan University, Tennessee Tech University, and Texas A&M University, who also isolated students while coronavirus tests were being conducted.

The Butler County Health District offers this advice:

“Unless you have recently traveled from China or have been around someone ill with this new virus, your risk of getting sick is low. If you have traveled from China and are experiencing signs and symptoms, contact your doctor BEFORE going to work or attending class. Miami students, who meet this criteria and are experiencing signs or symptoms, should contact Student Health Services at 513-529-3000 for further instructions.”

The Centers for Disease Control and Prevention and the Ohio Department of Health tell us the most effective means of protection are the same as those precautions that prevent other illnesses such as the flu:

  • Wash hands often with soap and water for at least 20 seconds.
  • It is especially important to wash your hands:
    • Before, during, and after you prepare food.
    • Before you eat and after you use the bathroom.
    • After handling cash.
    • More frequently when someone in your house is sick.
    • Before/after smoking/vaping.
    • Before/after using public computers.
  • Use an alcohol-based hand sanitizer if soap and water are not available.
  • Frequently clean your doorknobs, light switches, and other commonly touched areas with disinfectant wipes.
  • Avoid contact with sick people.

For any general questions or concerns, we have set up a call center at 513-529-9000 that is staffed from 8 am to 5 pm (EST) this week. We also have developed [this] webpage to keep you updated with the latest information. I’d like to thank Governor DeWine, the Ohio Department of Health, and the Butler County Health District for their advice, guidance, and support. Soon, we will be posting the video of the press conference held this afternoon with Miami and representatives from these organizations. The conference provided important information that addresses many questions.

At Miami, we treat each other with compassion, care, and understanding. As always, our number one priority is the safety and well-being of our students, faculty, staff, and campus community.

With Love and Honor,

Gregory P. Crawford
President

January 28, 2020 2:45 p.m. Press Conference

January 28, 2020 10:17 a.m. - From the VP for Student Life

On Monday morning, one student at Miami University presented at Student Health Services with very mild symptoms, and with their recent travel, met the criteria and are being tested for possible infection with the 2019 Novel Coronavirus (2019-nCoV). Health providers quickly recognized that the presenting patient met the criteria for 2019-Coronavirus testing; results should be back from the CDC in the coming days. This student and his traveling companion are isolated in their off-campus residence while awaiting the test results. Miami and healthcare professionals continue to communicate and collaborate daily with the Butler County Health District and the Ohio Department of Health and are following their recommendations and protocols. We will share information with the community as it becomes available.

We are assisting and supporting these Miami students who are awaiting test results. We continue to work closely with local and state healthcare professionals and the Butler County Health District and Ohio Department of Health. If you are experiencing symptoms and have traveled to the impacted area, please first call Student Health Services at 513-529-3000 to receive guidance on next steps. Miami has set up a call center to address any general questions or concerns at 513-529-9000.

  • Meanwhile, we are still in flu season, and these precautions are recommended for both the flu and Coronavirus:
  • Wash hands often with soap and water for at least 20 seconds.
  • It is especially important to wash your hands:
    • Before, during, and after you prepare food.
    • Before you eat and after you use the bathroom.
    • After handling cash.
    • More frequently when someone in your house is sick.
    • Before/after smoking/vaping.
  • Use an alcohol-based hand sanitizer if soap and water are not available.
  • Clean your doorknobs/light switches and areas commonly touched with disinfectant wipes frequently.
  • Avoid contact with sick people.

Miami Health Services and Student Life professionals acted quickly with appropriate protocol, and we will continue to follow the best practices currently known. We have proactive partners in local and state healthcare. We will post updated information on myMiami as it becomes available. Please check announcements there regularly.

Jayne Brownell
Vice President, Student Life

Terri Buzzell
Director, Student Health Service

What You Need to Know

  • There are NO confirmed cases of novel coronavirus in Butler County currently.
  • Unless you have recently traveled from China or have been around someone ill with this new virus, your risk of getting sick is low. If you have traveled from China and are, experiencing signs and symptoms contact Student Health Services at 513-529-3000 BEFORE going to work or attending class.
  • This is an evolving situation; this website is the best source of up-to-the-minute information.
  • If needed, updates specific to Butler County will be posted on the Butler County Health District website.
  • While CDC considers this a serious public health concern, based on current location, the immediate health risk to the general American public is considered low at this time.

What is the novel (new) coronavirus?

Human coronaviruses are common throughout the world. Seven different known coronaviruses can infect people and make them sick. Some were identified many years ago and some more recently.

What are the signs and symptoms of the coronavirus?

Symptoms are similar to other respiratory viruses. If you have these symptoms it does not necessarily mean you have this new virus! Unless you have recently traveled to Wuhan, China or have been around someone ill with this new virus, your risk of getting sick is near zero.

Symptoms include:

  • Fever (may not always be present)
  • Coughing
  • Shortness of breath or difficulty breathing

Other early symptoms to look for include:

  • Chills
  • Body aches
  • Sore throat
  • Headache
  • Diarrhea
  • Nausea/vomiting
  • Runny nose

If there is an infection of the 2019 novel coronavirus on campus, will the university isolate the individual?

In the event of a Miami student testing positive for the 2019 Novel Coronavirus, the patient would receive appropriate medical attention and would be under monitoring of public health officials. We would work with any roommates or suitemates concerned about close contact to determine their needs.

What can I do?

Again, if you have not traveled to China or have not been in contact with a person known or suspected to have the illness, there is no reason to be concerned at this time. Review the CDC travel alerts for coronavirus for more information. 

If you have traveled recently to Wuhan, China, had close contact with someone who has been confirmed with, or is being evaluated for the coronavirus, you should:

  • Monitor your health for 14 days, from the day you first traveled or had close contact with someone ill with this new coronavirus. Watch for signs and symptoms listed above.
  • Call Miami Health Services, your doctor, urgent care, or hospital BEFORE going. They will give you instructions.
    • Miami Health Services: 513-529-3000
    • McCullough-Hyde Memorial Hospital: 513-523-2111
  • If you have symptoms, stay away from other people until you receive instructions.

How can I protect myself from the coronavirus and other viruses?

Is Miami University Cancelling Classes?

In following the advice of the Butler County Health District and the Ohio Department of Health, we have isolated the two students who have met the criteria for being tested for the coronavirus. At this time, we plan to maintain our regular academic class schedule. This mirrors the protocol that is being followed at other universities, including Baylor University, Wesleyan University, Tennessee Tech University, and Texas A&M University, who also isolated students while coronavirus tests were being conducted.

Will sorority and fraternity recruitment be cancelled or postponed?

Where are the students being isolated?

The students are being isolated in their residence off-campus.

Have we contacted all students who have traveled throughout China over break?

Miami has been in contact with students who traveled to China over the break and provided instructions from the Centers for Disease Control and Prevention (CDC) asking them to seek treatment if they are exhibiting symptoms and have traveled to the affected areas. We are monitoring and in communication with students on both the Oxford and Regional campuses who have not returned due to a variety of travel restrictions.

What preparations are being made should the student test positive?

Miami University has activated the Institutional Response Team (IRT), comprised of senior staff from across the University. IRT has been working continuously with officials from the Butler County Health District and the Ohio Department of Health. As part of this work, plans are in place for next steps after the test results have been returned. IRT will be providing daily updates to the Miami community via email, social media and the University website.

What is the difference between quarantine and isolation? Are these students quarantined or isolated?

While these two terms are often used interchangeably, according to the U.S. Department of Health & Human Services, isolation and quarantine are public health practices used to stop or limit the spread of disease.

Isolation is used to separate ill persons who have a communicable disease from those who are healthy. Isolation restricts the movement of ill persons to help stop the spread of certain diseases. For example, hospitals use isolation for patients with infectious tuberculosis.

Quarantine is used to separate and restrict the movement of well persons who may have been exposed to a communicable disease to see if they become ill. These people may have been exposed to a disease and do not know it, or they may have the disease but do not show symptoms. Quarantine can also help limit the spread of communicable disease.

Isolation and quarantine are used to protect the public by preventing exposure to infected persons or to persons who may be infected.

The two students who met the criteria for coronavirus testing are being isolated in their off-campus residence.

Is anyone checking on the isolated students? How are these students receiving food?

Miami University’s Office of the Dean of Students is in regular contact with the two students. Miami’s dining services staff have organized delivery of food to the students. They are remaining in their off-campus location and are not exiting their residence.

Why weren’t students who traveled to China screened before being allowed back on campus?

The U.S. Centers for Disease Control and Prevention and the U.S. Department of Health and Human Services have recently increased the number of airports screening travelers to 20.

County and state health officials have said screening of individuals who are well is not recommended at this time. Miami has contacted students who traveled to China recently and encouraged any student who is experiencing flu-like symptoms and recently travelled to affected areas to contact the University’s Student Health Center, 513-529-3000.

How can I know if I might have been in contact with an affected patient?

The Butler County Health District will determine who should be notified based on the ill party’s contacts.

What disinfection measures are effective?

Coronaviruses, including the 2019 Novel Coronavirus, are transmitted through respiratory droplets from an infected person (e.g. cough, sneezing, close contact). Standard Environmental Protection Agency (EPA)-approved cleaning products and disinfectants are effective in cleaning surfaces.

The university already had been using these EPA-approved products and has increased touch-point cleaning in addition to common areas to include door knobs, light switches, etc.

What should I do to prevent the spread of infection?

The Centers for Disease Control and Prevention and the Ohio Department of Health tell us the most effective means of protection are the same as those precautions that prevent other illnesses such as the flu:

  • Wash hands often with soap and water for at least 20 seconds.
  • It is especially important to wash your hands:
    • Before, during, and after you prepare food.
    • Before you eat and after you use the bathroom.
    • After handling cash.
    • More frequently when someone in your house is sick.
    • Before/after smoking/vaping.
    • Before/after using public computers.
  • Use an alcohol-based hand sanitizer if soap and water are not available.
  • Frequently clean your doorknobs, light switches, and other commonly touched areas with disinfectant wipes.
  • Avoid contact with sick people.

If someone who has recently traveled to Wuhan is on campus, should they be isolated or held in quarantine?

Any recent traveler from Wuhan or other affected area who has symptoms (fever and respiratory symptoms such as sore throat, cough, or difficulty breathing) should contact Student Health (513-529-3000) and make arrangements to be seen by a medical provider right away.

Quarantine is not currently recommended for those who do not meet the public health criteria for the coronavirus. Students who are ill with flu and/or cold-like symptoms should continue medically recommended practices, including monitoring their temperature and practicing good hygiene. Individuals who may have had an exposure or are arriving from affected areas are not required to be quarantined.

If there is an infection of the 2019 Novel Coronavirus on campus, will the university isolate the individual?

In the event of a Miami student testing positive for the 2019 Novel Coronavirus, the patient would remain isolated, receive appropriate medical attention, and continue being monitored by public health officials.

I am worried about friends and family in impacted areas. What can I do to help?

It's hard knowing people you care about are in the middle of a potentially scary situation far away. We know that this has been a difficult time for many members of our community. Please know we are here for you and encourage you to reach out for support. Students who want to meet with a counselor can call 513-529-4634.

Students can also help their families back home by letting them know they are taking good care of themselves. The best advice for not getting sick is to practice frequent handwashing and staying out of close contact with people who might be sick.

At Miami, our Code of Love and Honor states that we demonstrate Love and Honor “by supporting and caring for [our] fellow Miamians." This means that we treat our fellow Miamians with care and compassion, even when (or especially when) we are anxious or afraid. We urge all members of our community to treat one another with compassion rather than suspicion.

Does the flu shot prevent the 2019 Novel Coronavirus?

No, the flu shot is formulated to match influenza viruses expected to be circulating in the United States during the 2019-2020 flu season. The influenza virus is a different genetic makeup from the coronavirus. The coronavirus has many genetic variants, including the “common cold” that generally does not present serious adverse health risks.

Does wearing a face mask help me if I am NOT sick?

Wearing face masks routinely is not recommended for people who are well. Handwashing and avoiding touching your face are the most effective method of illness prevention.

What should I do if I have a fever or have the symptoms of the flu? Do I need to be isolated?

Individuals who have had recent travel within the last 14 days from affected regions and are experiencing symptoms or who have been in close contact with those who are ill and recently traveled to affected regions are advised to make an appointment to see a medical provider. Students can call Student Health Service, 513-529-3000. Faculty and staff should contact their regular health care provider. For other illnesses, stay at home to avoid spreading illness to others until you have been without a fever for 24 hours.

What proactive measures has Miami taken?

Miami University has taken numerous steps to prevent the spread of illness across the campus, including steps such as these:

  • Deployed additional hand-sanitizing stations at all food and beverage locations, Armstrong Student Center, dining commons, Starbucks, The Marcum hotel, all markets, Brick & Ivy, 1809, and Campus Services Center
  • Contacted all students (graduate and undergraduate) who have traveled to affected areas
  • Canceled University-funded travel to China (faculty exceptions may be granted by the Provost’s Office)
  • Reviewed cleaning protocols with Department of Health standards and increased cleaning of common areas, door knobs, light switches, and other high-touch areas
  • Butler County Health District confirmed CDC guidelines for screenings with Miami’s Student Health Professionals
  • On-going education being provided regarding preventative health practices
  • Increased touch point cleaning in addition to common areas to include door knobs, light switches, etc.

What does a global health emergency mean?

The World Health Organization declared on Thursday that the new coronavirus outbreak is a global health emergency, acknowledging that the disease now represents a risk beyond China, where it emerged last month.

The declaration — officially called a Public Health Emergency of International Concern — serves notice to all United Nations member states that the world’s top health advisory body rates the situation as serious.

Countries can then decide whether to close their borders, cancel flights, screen people arriving at airports or take other measures.

The decision came as cases have begun to appear in people who had not traveled to China during the outbreak.

Why did you not quarantine Wuhan students in light of the decision to ground the plane in California?

Miami continues following protocol established by the CDC and has confirmed with the Ohio Department of Health that guidelines remain in place-they do not recommend preventatively isolating individuals who have traveled to China.

Will Miami revise its withdrawal policy?

Miami University officials are extending the full refund withdrawal date to February 10, 2020. Questions regarding withdrawal from the university should be directed to the One Stop office.

What is IRT?

Miami’s Institutional Response Team (IRT), composed of senior staff members from across the University, was activated earlier this week and has been working continuously with officials from the Butler County Health District and the Ohio Department of Health. As part of the team’s work, they are processing plans for possible next steps after the test results come in. IRT will be providing daily updates to the Miami community via email, social media, and the University website.


Miami Hotline and Other Numbers

The Miami University Health Services Information hotline number is 513-529-3003. This line is updated with the most current information as it is made available.

If you need to make an appointment with Miami University Health Services, please call 513-529-3000.

The Butler County General Health District phone number is 513-863-1770; the after-hours, emergency-only number is 877-774-4636.

Additional Resources

Butler County General Health District

301 S. Third Street
Hamilton, OH

513-863-1770 
513-863-4372 (fax)

www.butlercountyohio.org/health 

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Friday, April 17, 2020 - From the Dean of Students

Dear off-campus students,

As the spring semester begins to wind down over the next month, you might be making plans for how to move out of your off-campus residence in Oxford and/or safely retrieve your belongings. We hope the following information will help you take care of business while supporting the community health of your peers and the many families who live in Oxford.

If you are still in Oxford, or will be returning in the next month to move out of your off-campus residence:

  • You should quarantine for 14 days if you are traveling from another state.
  • As you plan your own move-out, please take these steps to comply with public health orders and reduce your risk:
    • Coordinate move out with housemates to allow for social distancing (6’ apart); keep groups under 10 individuals.
    • Practice good hygiene—cover coughs, wash hands frequently, and don’t touch your face.
    • Wear a cloth face mask.
    • Don’t let others who are sick help you move.
    • Bring your own cleaning supplies. Clean frequently touched surfaces; specifically, clean the inside of the moving truck cab with EPA-approved disinfectant cleaners. Pay special attention to the door handle, steering wheel, seat, and knobs.
  • Please see the City of Oxford’s move out tips. Notify the City of Oxford to turn off utilities and/or if you have excessive trash that needs to be removed. Trash must be in receptacles and follow Rumpke guidelines.

While ShareFest Oxford is not happening this year, consider donating nonperishable food to Talawanda Oxford Pantry & Social Services (TOPSS) and household items in good condition to Goodwill in Oxford.

If you aren't able to return to Oxford by the end of your lease:

You may choose to hire a third party vendor such as Campus Solutions to arrange packing, storing, or shipping your belongings. There is a cost for this service; if you are interested, please work directly with Campus Solutions for estimates and arranging service. The company is offering a $50 discount to Miami students.

Health District Order's Enforcement:

The Oxford Police Department is actively monitoring our community for gatherings over 10 individuals. They will issue citations for flagrant or repeat violations. Court dates for these violations may be held after graduation.

While you may be tempted to come back to Oxford for social reasons, now is the time to demonstrate your love and care for your friends and classmates by keeping your distance.

Please do your part for the Oxford community you love: practice social distancing, follow Ohio public health orders, and make healthy decisions.

Very Sincerely,

Kimberly A. Moore, Ed.D.
Associate Vice President and Dean of Students


Thursday, April 16, 2020 - From the Office of Residence Life

Dear Student,

According to our records, you still have belongings in your room/apartment on campus. We are working on a plan for you to retrieve your belongings once the stay-at-home order in Ohio is lifted. We appreciate your patience as we work to make the move-out process as safe and expedient as possible. The process will conform to state and county guidance, and will include flexibility, when possible, for you and those who will be helping you move out.

Shortly after the Ohio stay-at-home order is lifted, you will receive an email inviting you to sign up for a date and time block to move out. To ensure continued social distancing, we will limit the number of students moving out per day. You will receive a confirmation email once you sign up for a time.

Questions and answers regarding move-out:

What if I have special circumstances regarding moving out?
There will be an option on the form to present these special circumstances.

What if my travel arrangements require me to stay overnight to safely complete move-out?
You will be permitted to stay one night in the residence hall, if necessary. You should indicate that in the special circumstances section of the form.

Can I ask another student to move my belongings out of my room?
Yes. If you can make arrangements with another student (e.g. someone who lives in your hometown) to gather your belongings, you should indicate your plans in the special circumstances section of the form. Secure access to your room will be coordinated by the ORL staff.

More details will be provided once the Ohio stay-at-home order is lifted. If you have other questions about our plans for this process, please send them to residencelife@www.gzrdeb.com.

Thank you,

Office of Residence Life
Campus Services


Wednesday, April 08, 2020 - From the Office of Residence Life

Dear Miami students,

According to our records, you still have belongings in your residence hall room. We know this has been a stressful time, so thank you for your patience as we continue to identify ways for you to complete your move-out process from the residence halls.

Students or family members may not return to campus while Ohio is under a stay-at-home order. The order is set to expire on May 1, but it could be extended. Once Governor DeWine lifts the order, we will communicate with you again to share the process for returning to campus to collect your belongings.

While you may not return to campus at this time, we understand that many of you are anxious to complete this process, so we have created an option to arrange for the packing, moving, shipping or storing of your items. You may work with third party approved vendor Campus Solutions to arrange for service. Campus Solutions is the only approved vendor for these services at this time. To prevent the spread of COVID-19 and reduce the risk to our campus community, Miami has designated a single local company to provide these services. Campus Solutions has agreed to Miami’s health and safety standards (i.e. wearing gloves during the entire service performance, taking and monitoring employee temperatures before coming on campus, and cleaning all equipment before and after each job) and will only operate in vacant buildings.

Campus Solutions is operating as an essential business under the transportation and logistics exception to the Ohio stay-at-home order. Campus Solutions is ready to receive orders effective immediately; Miami will work with them to allow access to rooms for students who contract for this service beginning in late April or early May. The timeline is subject to change based on new orders or guidance from the Ohio Department of Health. The University does not receive compensation in any form from Campus Solutions.

Students contract directly with Campus Solutions. There is a cost for this service; if you are interested please work directly with Campus Solutions for estimates and arranging service. The company is offering a $50 discount to Miami students.

We know this has been a challenging and uncertain time. Please know the health and safety of our community continues to be our top priority, and we hope that you and your families are safe and well.

Sincerely,

Office of Residence Life
Campus Services

Tuesday, April 07, 2020 - From the Dean of Students

Hello Miami students,

Spring has arrived in Oxford! For those of you who are staying in Oxford for the rest of the semester, please do what you can to help keep yourselves and our community healthy and well.

As you may know, Governor DeWine has extended his “stay at home” order through May 1. I know it’s tempting to be outside and gather with friends on these warm, sunny days, but social distancing is very important in preventing the spread of COVID-19. You can spend time with the residents of your own house or apartment; however you should not be congregating in groups that include other people at this time, even outdoors. In fact, you may be charged criminally and/or charged under the Code of Student Conduct for violating the State of Ohio’s stay at home orders. We are in unprecedented times, requiring each of us to make good decisions for the benefit of all.

As a reminder, good hygiene practices will also increase the likelihood of staying healthy, especially as you go to places where you will interact with other people. When you are out taking care of essential business, be sure to practice good handwashing techniques, avoid touching your face, and maintain at least 6 feet between yourself and other people. In addition, the CDC recently revised their recommendations about masks; they now recommend wearing cloth face coverings in public settings where other social distancing measures are difficult to maintain (e.g., grocery stores and pharmacies). Finally, take the time to plan ahead so that you can go to the store as infrequently as possible.

It is your responsibility to stay current on the requirements and guidelines put in place for the State of Ohio during this rapidly changing crisis. The Governor holds a press conference each day at 2pm, available live @TheOhioChannel on Facebook; they also post daily summaries as a good way to stay current.

For all students, whether in Oxford or in your homes around the country and world, I hope you and your loved ones are staying healthy and well. We miss you, wish you well, and look forward to seeing you back in town once this health crisis has passed.

Be well,
Jayne Brownell
Vice President for Student Life


Friday, March 27, 2020 - From the Office of Residence Life

Dear Student,

According to our records, you currently have belongings in your room on campus. Governor Mike DeWine has issued a Stay-at-Home order for Ohio. This order means that travel is permitted only for essential purposes including going to and from work, getting medical care, and shopping for food and groceries. In line with the Stay-at-Home order, Miami University is not permitting students or parents to return to Oxford to gather their belongings at this time. Once the state order is lifted, we will communicate the process for signing up to retrieve your belongings.

While you are away, our Physical Facilities Department will be performing routine maintenance over the course of the next few weeks to ensure that your building remains in good working order. They will also be removing trash and emptying refrigerators to discard food that is expired or spoiled. This will help us control for bad odors and pests.

Thank you for your patience as we continue to navigate these uncharted waters.

Office of Residence Life
Campus Services


Wednesday, March 18, 2020 - From the Dean of Students

Dear Miami students,

We recognize the new challenges you may be facing as you are transitioning to remote learning for the rest of the semester. Please know the Division of Student Life is here to support you both academically and emotionally.

Some students, faculty, and parents have asked for advice and ideas on how to set up a remote learning environment for success. We have attached a remote learning guide from the Rinella Learning Center. This guide can also be found on Rinella’s new Remote Learning website.

Additional virtual resources that may be helpful:

  • The Rinella Learning Center is now providing remote tutoring appointments and supplemental instruction. Remote tutoring can be accessed through Canvas.
  • Howe Writing Center appointments are now online.
  • Remote services and resources from the University Libraries are available.
  • The H.O.P.E. line is available 24/7 for students to call for immediate support, crisis intervention, and stabilization from a licensed mental health counselor. 855-249-5649.

While remote coursework may be inherently more independent than meeting face-to-face, we urge you to stay in touch with your instructors and communicate how things are going. When you have questions about course content, connectivity issues or concerns about your progress, start with your instructors. They likely won’t know about these issues until you tell them. They, like you, may be navigating a remote classroom environment for the first time.

We know this isn’t an ideal situation - none of us expected, even a week ago, that this is where we would be today. Things may change again tomorrow, but in uncertain times, this is what I know - we are committed to listen and respond as new needs arise. We ask that all members of our community continue to be flexible, and do their best at staying committed to learning. During this challenging time, make sure you are taking care of yourself and others, and know that Student Life is here to support you in whatever way we can.

Very sincerely,

Kimberly A. Moore, Ed.D.
Associate Vice President and Dean of Students


Thursday, March 12, 2020 5:09 p.m. - From the Dean of Students

Hello Miami students,

We regret that a false impression has been created that Miami University has students under investigation for the coronavirus. We are striving to keep everyone informed and would have quickly relayed such information, as we did in January, if this were indeed the case.

Miami has no students with the coronavirus, and no students awaiting test results. Like students from other universities in the state, students from Miami attended a large conference, where an attendee, who is not from Miami, later tested positive for the coronavirus. Out of an abundance of caution, the Butler County Department of Health, and other health departments across the state, requested the attendees stay home. None of them are under investigation, none are displaying symptoms of the coronavirus, and none are being tested for the coronavirus. Because Miami has gone to remote learning, some of these students have already returned home.

Very sincerely,

Kimberly Moore, Ed.D.
Associate Vice President and Dean of Students
Division of Student Life

March 12, 2020 12:38 p.m. - From the President

Dear Miami Parents and Families,

Your students are always our top concern here at Miami, both their educational advancement and their well-being. We know how difficult it is right now to be away from them as the coronavirus (COVID-19) continues to impact all of our lives in so many unexpected ways. Thank you for your trust in us.

We have had no confirmed cases of the virus on any of our campuses. On Monday, Governor DeWine reported Ohio's first confirmed coronavirus cases, and the actions we have taken this week — limiting large gatherings and moving all of our face-to-face classes to remote instruction —are on the advice of the Ohio Department of Health and through an abundance of caution. Our deepest hope is that in taking these steps, we will keep everyone on our campuses safe from the virus and facilitate students in returning home.

Making this change in the way we teach is a learning experience for all of us, students, faculty and staff. I appreciate that our entire community is coming together quickly to figure out how best to move our educational mission forward during these times. As I hear faculty talk about the ways they are continuing their classwork, through online group projects and webinars, for example, I am heartened by their willingness to take on this challenge and find solutions.

As we all work together in our state and nation to minimize the spread of the coronavirus, our remote learning is in place so your student can be home with you and still participate in their classes without missing an assignment or a quiz. For those who have not returned home, our staff members have been extra attentive to keeping the residence and dining halls sanitized, and we are encouraging practices to reduce the risk of transmission. We will continue to deliver courses remotely through at least April 12, 2020, and are continuously evaluating whether we will extend beyond that date. Should your student return home, we encourage them to minimize their travel and not return to campus until the resumption of face-to-face instruction. So please remind them, when they depart, to take with them the essential items they may need through the end of the semester.

If the Miami student in your family has specific questions regarding one of their remote classes, encourage them to contact their faculty member teaching that class. If after doing so, they still have questions or concerns, please advise them to reach out to the chair of that department for additional guidance.

This is not how any of us envisioned the year 2020 would evolve. Yet, it brings out the strength in our communities and ourselves. If you have questions as to what is happening on our campuses, please visit this website; we are updating it frequently to keep everyone informed.

I appreciate your help and patience as we work through this quickly evolving situation together.

In Love and Honor,

Gregory P. Crawford 
President

March 12, 2020 10:02 a.m. - From the Dean of Students

Good morning,

In light of Tuesday’s announcement by President Crawford that we are suspending face-to-face instruction, we want to provide you with some tools, advice, and resources on how to be successful in your remote-instruction classes.  

The first thing to remember is that classes are still happening and you will continue to experience academic demands similar to face-to-face courses. Remote instruction is not a free pass or an early spring break. You are still expected to actively participate in your courses, and will continue to be graded on your performance. Your professors should be providing guidance on what is expected and how information will be delivered. It is vital that you check your email regularly for guidance and updates.

Tips for Remote Learning

Some of you may be new to remote learning, and below are tips to help you navigate this new territory.  

  • First, make sure to check your Canvas sites regularly. Review all parts of the site to ensure you are fully aware of course expectations.
  • Maintain a regular schedule. Set aside time to engage with course material daily and keep a normal sleep schedule. Significant changes to sleep schedules negatively impact acquisition of new knowledge and ability to recall learned information.
  • Maintain communication with faculty and peers in class. There are multiple ways to connect with instructors and classmates. If you are confused or concerned, ask questions and get clarification.

Rinella Learning Specialists are available to meet with you to help you prepare for upcoming exams and to develop strategies for learning through the new remote format. Set up an appointment with a learning specialist by calling 513-529-8741.

Technology Access

If you are concerned about your access to technology resources for remote instruction, please know that all University Libraries are currently operating under a normal schedule and have computers available for student use.

The Student Success Center also has laptops available through their F5 Laptop Program (for undergrads). 

Academic Support

We are working on remote delivery of academic support services through Rinella Learning Center. Howe Writing Center appointments are now online. Faculty will continue holding office hours, though those may happen via WebEx, phone call, email or chat.

Please know the Division of Student Life is here to support you through this transition to remote instruction.

Very sincerely,

Kimberly Moore, Ed.D.
Associate Vice President and Dean of Students
Division of Student Life 


Wednesday, March 11, 2020 7:25 p.m. - From the Dean of Students

Dear Miami Students,

We recognize you are experiencing a significant and unexpected disruption to your routine. It is our goal to support you and help you stay safe, healthy, and engaged. As you know, campus remains open with modifications to maintain the health of students. This includes large gatherings. Activities and events with more than 150 participants will be and should be canceled. Please note that this number is subject to change at any time. Please check the websites and social media of event organizers to verify event status. 

Support

Transitioning from a structured routine to a more self-driven schedule requiring more time management can be stressful. You are not alone in this stress. It’s normal to feel a bit uncertain or overwhelmed with the new expectations that come with remote delivery of courses and changes to co-curricular opportunities. 

All services (individual counseling, group counseling, workshops) are being held as normal at the Student Counseling Service. The H.O.P.E. Line is also available 24/7 for students to call for immediate support, crisis intervention, and stabilization (855-249-5649). 

Social Activities

Please make good choices about your free time and time spent socializing. Specifically:

  • Avoid events and venues with large numbers of people where illness can spread easily.
  • Avoid excessive alcohol consumption. It can impair the body’s ability to defend against infection.
  • Do not host large gatherings; limit the number of guests at smaller gatherings.
  • Implement personal protective measures (e.g., stay home when sick, handwashing, clean frequently touched surfaces daily).
  • Avoid close contact, including handshakes and hugging.

Be Kind and Help Each Other

Please continue treating each other with care and compassion.

  • Remember our Good Samaritan policy, and call for help when you have a friend in need.
  • Practice your bystander intervention education: direct, distract, or delegate if you see a situation that you feel could lead to harm.
  • Interact with others in a civil way, even if they express/embrace a divergent point of view; engaging across difference is a source of personal growth.
  • Respect others for who they are; our diversity is a strength and should be welcomed and honored.

We share these tips because we care about you and we want you to be happy, healthy, and successful. You have enormous potential to do great things—at Miami and beyond—and the world needs you right now.

Best, 

Dean Kimberly Moore

March 11, 2020 9:53 a.m. - From the President
New Travel Restrictions & Reporting Requirements

Dear Miami Students, Faculty and Staff,

Following Governor DeWine’s recommendations at his news conference yesterday - https://ohiochannel.org/collections/governor-mike-dewine- the University is announcing the following new travel restrictions and reporting requirements:

University Sponsored or Supported Travel

All University sponsored or supported international travel for students, faculty and staff is suspended for the balance of the spring semester. 

All University sponsored or supported domestic travel is limited to essential travel and must be approved by the divisional vice-president. 

Personal Travel

All Miami faculty, staff and students are urged to closely evaluate the risks of all personal travel (domestic, international or cruise ship) and to change or cancel personal travel plans as appropriate.

Those employees and students who do decide to travel internationally are required to report their travel to the University, before departure, at the following email address travel@www.gzrdeb.com.  When reporting your personal travel please provide the following information:

  • Name
  • Travel Dates
  • Countries and Cities
  • Cities of U.S. departure and entry

The guidelines associated with travel to high-risk countries and the process for subsequent reentry into the United States may change rapidly and without notice. It is possible that you may be required to self-monitor your health upon your return. This can be as simple as monitoring and reporting temperatures twice a day for 14 days or being quarantined or isolated. In addition to any health monitoring or quarantine, employees and staff who travel internationally may be required to be screened by University Health Services upon return. 

Please watch for updates and changes in the need to report personal travel as circumstances may change over the coming weeks or while you are traveling abroad. This information and all other COVID-19 updates can be found on this website.

Thank you for your patience as we work together to navigate these unprecedented events and for your cooperation in taking the steps necessary to protect the health and safety of our Miami community.

Love and Honor,
Gregory P. Crawford
President


Tuesday, March 3, 2020 4:30 p.m.  -  From the VP for Student Life

Dear Miami Students,

Last week, the Centers for Disease Control and Prevention (CDC) announced that the global spread of the new coronavirus (COVID-19) makes it almost certain the United States will experience an outbreak. Miami University is closely monitoring COVID-19 developments nationally and internationally in conjunction with Tri-Health, the Butler County and Ohio departments of health and the CDC.

Protecting the health and safety of Miami students is our highest priority. On rare occasions, a crisis event (such as a chemical spill, tornado, fire or health emergency) will threaten the day-to-day operations of the University. Miami, like most colleges and universities, plans for these unlikely events. The University works first to avoid and then to lessen the effects of these kinds of events.

Containing the spread of a contagious disease presents challenges and will require the University to take proactive measures to protect the health and safety of all members of our community while working to maintain University operations and responsibilities.

In the coming days and weeks, leaders across the University will be meeting and planning for the unlikely event of a local outbreak of COVID-19. Our efforts will focus on the health and safety of our community and our educational responsibilities.

Please remember the best prevention for coronavirus, the flu, or the common cold is to practice good personal hygiene:

  • Wash hands often with soap and water for at least 20 seconds. It is especially important to wash your hands:
    • Before, during, and after you prepare food.
    • Before you eat and after you use the bathroom.
    • After handling cash.
    • More frequently when someone in your house is sick.
    • Before/after smoking/vaping.
    • Before/after using public computers.
  • Use alcohol-based hand sanitizer if soap and water are not available.
  • Cover your coughs and sneezes with your arm.
  • Frequently clean doorknobs, light switches, and other commonly touched areas with disinfectant wipes.
  • Avoid contact with people who are ill.
  • Stay home from work or school if you are ill.

With the approach of spring break you should be aware that the CDC recommends cancelling all non-essential travel to China, Italy, Iran and South Korea due to significant COVID-19 outbreaks in those countries. The CDC is also recommending that travelers reconsider cruise ship voyage into or within Asia.

The guidelines associated with travel to high-risk countries and the process for subsequent reentry into the United States may change rapidly and without notice. If you travel abroad, it is possible that you may be required to self-monitor your health upon your return. This can be as simple as monitoring and reporting temperatures twice a day for 14 days; however, higher-risk individuals may be quarantined or isolated. It is important to consider the benefits vs. the risks of travelling abroad.

We will continue to post updates, FAQs, and resources on this website as needed. If you have additional questions or suggestions, please send them to cmt@www.gzrdeb.com. For study abroad questions, call Global Initiatives at 513-529-8600.

Dr. Jayne Brownell
Vice President for Student Life

Thursday, May 21, 2020 2:04 p.m. - From the Provost

Colleagues,

As we head into the Memorial Day weekend, I hope all of you are able to spend some time relaxing. This will be a brief update.

First, let me share with you that University Senate will host a remote Town Hall meeting on Friday June 5th (3:30–5:00 pm) when Brent Shock, VP for Enrollment Management and Student Success (EMSS), and I will update the campus community on three large issues of interest:

  • How EMSS adapted to serving student needs and recruiting efforts this spring during the COVID-19 pandemic;
  • Where we are with the incoming freshman class, returning students, and graduate student enrollment,
  • How EMSS is working over the summer to limit summer “melt” and support students in preparation for an unpredictable and challenging fall semester.

We will share the meeting link and details as we get closer. As is now our custom in the age of WebEx, all are welcome to submit questions through senators by Noon, Friday, May 28. Please understand that late submissions will not be accepted due to the substantial volume and work required to coordinate responses and we ask that you keep questions limited to topics related to enrollment management and student success.

Next, there are a few COVID-19 stories our communications and marketing folks have been collecting:

Planning for Fall 2020 continues energetically. Dana Cox and Gwen Fears are co-chairing President Crawford’s university-wide Safe Return to Campus committee, and will be providing us updates on their progress. There are also other multiple focused return-to-campus committees working to plan as well. Jim Oris recently shared guidance for "Returning to Research" based on national guidance from our friends at APLU. This will certainly help us to resume our scholarly and artistic efforts both safely and soon. Each academic division is thinking through their specific challenges of returning for the fall, and our academic affairs committee is also meeting regularly. Make sure your senators and divisional leaders are updating you periodically on our discussions.

Finally, with our first successful virtual commencement behind us, a big thank you to Dawn Tsirelis who led the team implementing the ideas, to our Miami alumnus, Austin Mace and his team at Subvrsive, who powered the event with their creativity. If you were not one of the over 100,000 individuals who tuned in to see the event, you can still see artifacts from the event on the commencement web page. Many additional thanks to all our featured alumni and friends who contributed videos and comments to make these ceremonies even more special.

Many thanks,
Jason


Friday, May 15, 2020 4:05 p.m. - From the Provost

Colleagues,

This weekend we will host our unique commencement ceremonies. Information has been sent out to all faculty and staff and can, of course, be found on the Commencement website. All ceremonies will be recorded and also available for viewing from our website. I hope you will take a moment to celebrate the accomplishments of all our graduates. Each of you made this success possible. Each of you rose to the challenge of an overnight transition to remote delivery during a pandemic with grace, determination, and dedication to our mission. As we reflect on our collective journey, I hope each of you know how profoundly your work has been appreciated by students, parents, trustees, community partners, alumni, and of course, each one of us who has the privilege to serve in a leadership role.

Of course we all know that our COVID-19 journey is far from over. We must engage in summer classes, consider how to maintain scholarship, work to welcome new colleagues and students in August, and understand the evolving public health and economic impacts of this virus. We as a university will continue meeting in various groups throughout the summer to ensure we are as well-prepared as possible.

We must also turn our thoughts toward fall semester. I will need to ask you once more to go above and beyond to ensure that we continue to offer a first-rate education to our students, attend to our mission to serve the public good, and help Miami through this difficult time toward what will be a brighter future.

Until we have a vaccine or other effective treatment(s) for the virus, we must continue to follow public health guidance. This will likely continue to include wearing face masks, routine physical distancing, and enhanced attention to effective measures like hand washing. We will continue to provide guidance on these topics as they are available to us. Governor DeWine is expected to release updated and focused guidance for educational institutions and other types of organizations soon and these will guide our decision-making.

Meanwhile, offices across campus continue to work tirelessly to help us prepare for future scenarios:

  • HR and Academic Personnel Offices have been working to develop guidance and support for faculty and staff who are not able to return to campus safely;
  • The Physical Facilities team continues to work with us to develop guidance regarding room occupancy limits that adhere to health guidelines so that we can better plan for the future;
  • The Center for Teaching Excellence, in collaboration with the Howe Center for Writing Excellence and our e-Learning experts are in the final stages of developing a robust set of offerings that can assist you as you consider how best to conceptualize your classes for the fall;
  • IT leaders are helping to think through what we will need to teach effectively in the fall;
  • Student Life folks are beginning orientation and onboarding of our students; and
  • Our Enrollment Management & Student Success (EMSS) team continues to work more than 24/7 to recruit a strong and diverse incoming class.

We are also working to schedule another “Town Hall” with Brent Shock, VP for EMSS, for early in June so that he and his team can share with you where the incoming class is, all the strategies they implemented to recruit students to Miami during COVID-19, and how they will work over the summer to support students. More details for that will be shared very soon.

With deep gratitude and many thanks,
Jason


Thursday, May 14, 2020 5:02 p.m. - From the Crisis Management Team

Dear Miami Community,

As an essential business, Miami has remained open throughout the pandemic, with only essential personnel reporting to campus. However, some additional work does need to be done on campus, therefore, last week, in compliance with Ohio reopening guidelines, many of our employees in Physical Facilities and Campus Services began returning to campus to work.

For most other employees, unless your supervisor informs you otherwise, our plan is to continue to have faculty and staff who can work from home to continue to do so. We expect this arrangement to remain in place until June 30, at which point we will reevaluate and provide additional guidance. We will also continue to maintain 8 a.m. to 5 p.m. working hours throughout the summer.

Thank you to everyone for what you have done and are doing to continue to provide an exceptional educational experience for our students during these challenging times.

Crisis Management Team


Friday, May 8, 2020 1:32 p.m. - From the Crisis Management Team

Dear Miami Community,

As an essential business, Miami has remained open throughout the pandemic. Over the past several weeks only essential personnel have been asked to report to campus and we made the decision to offer the balance of the spring semester and summer classes remotely. So, for now our plan is to continue to have our faculty and staff who can work from home to continue to do so.

However, some work does need to be done on campus. Beginning this week, many of our employees in Physical Facilities and Campus Services will be returning to campus to work. These employees are having their temperatures taken (or are being required to self -assess), wearing face masks in certain areas and practicing social distancing as much as possible. Each employee received COVID - Return to Work Phase 1 Guidelines which contained safety and other information, and many employees received additional requirements based on their individual job responsibilities.

We, like you, want to know with certainty what the future holds and what our lives will look like in the fall. The President has appointed a highly talented and broadly representative committee to advise on the safe reopening of our campuses in the fall. Our plan for return will need to follow a consistent set of safety measures based upon the direction and advice of the CDC, Ohio Department of Health and the Butler County Health District. Additional information and details will be shared as plans are made.

On the Oxford campus you will soon be seeing more of our students as they return to retrieve their belongings, either from our residence halls or from their homes off campus.

Student Life has been working with those students who must return to their residence hall to schedule a specific time for their visit, to limit interactions and to promote physical distancing. For the students living off-campus, Student Life has provided them with guidance to help promote safety while they move out.

Thank you to everyone for what you have done and are doing to continue to provide an exceptional educational experience for our students during these challenging times.

Crisis Management Team


Thursday, May 7, 2020 6:08 p.m. - From the Provost

Colleagues,

Miami faculty have a reputation as master teachers and scholars. This reputation will continue to sustain us through tough times and help us thrive in better times. As we look toward the future, there are many unknowns. One thing we do know is that we will need to innovate to continue serving our mission. Until there is an effective vaccine, we expect to continue public health measures such as social distancing and wearing masks as much as possible. Some of our faculty, staff, or students may be unable to return safely to campus, or may need to self-isolate. We will be challenged like never before in thinking through how we teach, use our spaces, collaborate, continue our scholarship, participate in service and shared governance, and engage in self-care.

One size will not fit all courses or disciplines. I am empowering deans, chairs, and faculty members to make decisions within their departments for how they will meet the needs of their classes for fall. I believe it is likely we will need at least two different approaches to meet the complex needs we anticipate: (a) fully realized online courses, and (b) a hybrid approach that provides flexibility for the various permutations of remote/on campus presences possible. I would expect that our largest courses will need to be delivered online until social distancing mandates ease. In other courses, social distancing might be accomplished through having different subgroups of students rotating between in-person and online might work. For smaller courses, space might permit all students on campus to be present yet may need to be prepared to be hybrid to serve students not able to be on campus.

We are aware that some faculty and staff have concerns about being on campus during the fall before we have a vaccine. We are working on specific guidance around this to accommodate the large variety of needs. For faculty, if you anticipate needing to teach online, please speak with your department chair to develop a plan to prepare and teach your assigned courses effectively in an online format. For faculty unable to teach your assigned courses online, we will have further guidance for requesting a leave of absence.

We are going to provide support for the new learning environment we will all face in the fall. The CTE, ELearning and Howe Center for Writing Excellence will be sharing a plan for coordinated summer support soon. In the meanwhile, there are already many resources available to help you think about your courses.

Topics:

  1. Senate proclamation of gratitude to the campus and community
  2. Tech Fees
  3. Excellence in Academic Advising Award
  4. Appreciation for Support Services
  5. Summer Reading Program Update
  6. Undergraduates should not be returning to campus for research
  7. Return to campus student “town hall”

1. Proclamation of Senate
On May 4th, your senators voted to acknowledge with gratitude the sacrifice, dedication, and engagement of all our colleagues. Within that proclamation, we renewed our commitment to enhancing shared governance throughout the university. We encourage you to stay involved, updated, and engaged as we all work together to move forward in uncertain times.

2. Tech Fees call for proposals
As the semester winds down and the days seem to melt together during our remote work and instruction, it is never too early to look ahead to the fall and the next round of the Student Technology Fee Competitive Proposal Process (Tech Fee). The complete schedule for FY21 is available online, but we wanted to highlight a few items early. Committee members are looking for innovative or significant ideas that clearly benefit students. The guidelines define significance in two ways: impacting a large number of students or having a deep impact on a smaller number. Your project may directly relate to academics or may be part of the broader Miami experience, making students’ lives better or more productive. Both graduate- and undergraduate-focused proposals are encouraged. Proposals for the 2020-2021 academic year need to be submitted by midnight on Sunday, September 20. The link to the online application form will be available from the Tech Fee website on August 17. An open informational meeting and Q&A session will also be held the week of August 31. For more information, see Student Technology Fee or send questions to TechFee@www.gzrdeb.com.

3. Excellence in Academic Advising Award
This year’s two recipients of the award for Excellence in Academic Advising - Miami’s highest advising honor:

  • Heeyoung Tai, Teaching Professor and Chief Departmental Advisor in the Department of Chemistry and Biochemistry
  • Greg Phillips, Associate Professor and Chief Departmental Advisor in the Department of Music

4. Appreciation for our Support Services Staff
Lots of what we do relies upon our support services. Last week, Miami’s IT Services, with support from e-learning, was instrumental in the successful online Undergraduate Research Forum April 29. Joyce Fernandes, director of undergraduate research, says the IT team recruited colleagues to sit in on training sessions, helped train moderators and students, and connected organizers with student disability services to address accessibility issues. The 26th annual event was the first online forum; 220 primary presenters and 162 co-presenters delivered their project outcomes. The online forum made it possible to invite accepted students from the incoming class and alumni to participate. Fernandes called the forum “a phenomenal experience in collaborations across the university and a testament to the talent and expertise on campus.” Thanks to all our great support teams that help us deliver our mission effectively!

5. Summer Reading Program update
For almost four decades, Miami University has featured a Summer Reading Program (SRP) for its incoming students. While this program has served us well for many years, the format has remained largely unchanged with the author giving a speech at Convocation along with small discussion groups with students prior to the beginning of the fall semester. Assessment has indicated that many students do not read the book, thus making the impact less than optimal. A task force has developed a proposal to significantly revise the Summer Reading Program. This group, which included members of the Summer Reading Program Committee and an associate provost, has developed a plan for a new program with the broader aim of advancing common learning experiences around a particular annual interdisciplinary and pioneering theme. The new program called "One Year/One Theme," will begin in fall 2021. As we work to prepare for this new program and also deal with the pressures of the COVID 19 pandemic, we have decided not to offer a summer reading program for fall 2020. More information on the new program which will begin in fall 2021 will be forthcoming during the upcoming academic year.

6. Undergraduates and research
We agree with and adhere to the principles of the Association of Public and Land-Grant Universities’ Council on Research (APLU-CoR). One of APLU-CoR’s guiding principles is that undergraduates are students first and researchers second. All APLU schools, including Miami, have cancelled summer research programming for undergraduates. In our case, our three NSF Research Experiences for Undergraduate programs and the University Summer Scholars program have been cancelled. We have, however, encouraged research with undergraduates to continue if they can conduct it remotely. Undergraduates should not be on campus conducting research, scholarship, or creative activities until we return to campus for the fall semester.

7. Return to campus update
Join me and Dr. Jayne Brownell Friday afternoon for our “town hall on students,” where we will discuss how we have been serving students through the transition to remote instruction, and how we are preparing for returning to campus for Fall.

As part of the question submissions for the town hall, we received many questions about faculty and staff issues. While we will not be addressing issues specific to faculty and staff in the town hall, I will remind you that we have multiple committees working on safe return to campus- in research, academic personnel/HR, academic affairs, facilities, student life, and within each academic unit. James Bielo and I are planning to focus some of our upcoming return to campus committee meetings on these topics and we will continue to share updates as we have them.

Love and Honor,
Jason Osborne


Monday, May 4, 2020 5:46 p.m. - From the Provost

Colleagues,

Happy unofficial “Star Wars” day - “May the Fourth be with you….” First a reminder that our remote Town Hall-style meeting will be held on Friday, May 8, 2020 (3:30–5:00 pm), when Dr. Jayne Brownell (VP for Student Life) and I will give an overview of the key issues at the intersection of student life and academic affairs, how we are serving our students during COVID-19 currently, and how we are working collaboratively in planning for return to campus. As we did for the budget symposium, all are welcome to submit questions on these topics through their senators by Noon, tomorrow, Tuesday, May 5. Please understand that late submissions will not be accepted due to the substantial volume and work required to coordinate responses.

Here is a brief communication from the provost office to get your week started.

Topics:

  1. Student emergency fund update
  2. Budget corner- review of a basic principle
  3. Reporting Remote Meeting and/or Class Disruptions
  4. Some examples of how we have met the COVID-19 challenge

1. Student Emergency Fund
Our student emergency needs fund is closing in on $450,000.00 in donations. All this money will be distributed to students in need. This is a great example of how the Miami community supports its students. Thanks to our advancement team for leading this effort and to all who have given!

2. Budget Corner
Since many questions and concerns revolve around budget, I thought it would be good to keep talking about general budget issues and principles. A common question remains: Why can’t we “tap into reserve funds” to offset budget issues?

We don’t know how serious or how long the financial fallout from the pandemic will last. We have already refunded $27.2m in student room and board and other fees. Having these reserves on hand has allowed us to make refunds to students; and allows us to pay bills and employees between student billing cycles. Continuing to maintain reserves will prepare us for future developments such as reduced tuition revenue, a potential reduction in state support, another unplanned campus closure, a different type of natural disaster, etc.

Further, not all reserves are the same. Some reserves are designated, some reserves are restricted, and some reserves are unrestricted net assets. Miami’s reserves includes funds yet unspent but already designated for faculty professional development, other departmental needs like equipment maintenance or accreditation, unspent course fee monies, monie related to grants, unspent faculty start-up funds, money set aside for building projects, etc. If these funds are used for operating deficits, the purpose previously identified for the funds must be foregone, the recurring problem isn't fixed, and the University must spend more of these funds in each subsequent year until they are exhausted and the University is forced to make the cuts or not survive. As Dr. Creamer has cautioned on multiple occasions, both Wright State and Miami had about the same amount of unrestricted net assets back in 2010 -2011. Wright State chose the course of spending down these funds rather than immediately dealing with the budget crisis and Miami chose to create the strategic priorities committee. The results of these two different approaches to fiscal management are clear and will become moreseo as the two universities move into the next fiscal year.

3. Reporting Remote Meeting and/or Class Disruptions
As we head into the last two weeks of remote delivery, it is important to keep in mind that if you experience a remote meeting or classroom disruption to report it. To make a report, use the Community Standards Incident Reporting Form. All reports will be investigated and pursued through proper accountability channels. Disruptors can be found, and disruptive actions within Webex are traceable back to the student or disrupter. For more information about securing your classroom, see Webex Security Options.

4. More Stories of how Miamians met the COVID-19 Challenge

  • Entrepreneurship and CincyTech are collaborating to help find Miami students internships and jobs.
  • Mark Morris, associate clinical professor of political science, has helped the department support students and faculty with a weekly "Monday Message" that includes updates and informational videos. The email updates existed previously but engagement has increased significantly since Miami transitioned to online instruction. Morris, who has taught several online classes previously, also has served as a resource for faculty trying to optimize the offerings in Canvas for the first time. "They're learning what Canvas can do and the things to avoid," Morris said. "For example, 75 minute lectures online probably are not the way to go."
  • One of our students shares her experience this semester as we transitioned to remote delivery of instruction.
  • Western Program during remote delivery: Since Miami transitioned to online classes in March, Miami’s Western Program has continued to support students through online options including “Tea and Conversation” sessions, plus a video for seniors to fill the void of some of its senior traditions. The entire Western team of faculty and staff has collaborated to maintain contact with students. Coordinator and advisor Zack Hill said he has conducted about 100 academic advising sessions during the past month, often dealing with issues students might be having working from home or with family. “I love in-person appointments,” he said. “This has been much better than I expected it to be. Some students are more comfortable with this. They’re a little more relaxed.” After the announcement in March, Hill also helped develop a six-week sprint course in Biology and Society to replace sprint courses that could not be offered remotely.
  • CCA’s #thrivingartist series presents students adapting to our current COVID situation while completing their projects. Here is Cello Performance major and Arts Management co-major Nicole Holman, '21. She was scheduled to give her junior recital this weekend in Souers Recital Hall. Since that was no longer possible, she gave her performance in her cul-de-sac for her family and neighbors who watched from a safe social distance. The performance was live streamed on Facebook and is available on her YouTube page.
  • Congratulations to the art history students of ART420D- Art and Its Markets, whose hard work paid off yesterday when the Miami University Art Museum decided to ac